Senior Executive/ Executive- Administration

3 days ago

Gurugram Noida, India Magneum Technology Full time ₹ 15,00,000 - ₹ 25,00,000 per year

We are seeking a highly skilled and experienced Senior Executive/ Executive - Administration to ensure the efficient management of facilities and administrative services across the organization. The ideal candidate will have a proven track record in space management, vendor coordination, and team support. This role requires strong organizational skills, excellent communication, and the ability to optimize resources to maintain a productive and positive work environment.

Key Responsibilities:

  • Oversee the maintenance, repair, and upkeep of office premises and facilities.
  • Plan and coordinate office expansions, refurbishments, or relocations.
  • Ensure compliance with health, safety, and environmental regulations.
  • Manage relationships with vendors and service providers, including negotiating contracts and tracking performance.
  • Ensure cost-effective procurement and efficient use of office resources and supplies.
  • Optimize space utilization and manage seating arrangements to meet organizational needs.
  • Develop strategies for future workspace requirements.
  • Support the facilities and administration team to ensure alignment with organizational goals.
  • Foster a positive work environment and provide ongoing guidance and support.
  • Supervise core administrative services such as security, cleaning, and reception.
  • Coordinate logistical planning and execution for company events, meetings, and conferences.
  • Address and resolve employee concerns related to facilities and administrative support promptly.
  • Prepare and manage budgets for administrative and facility-related expenditures.
  • Track and report on operational costs, efficiencies, and resource utilization.

Key Requirements:

  • Minimum 2 years of experience in administration or facilities management, with a focus on space planning, vendor management, and team coordination.
  • Bachelor's degree in Business Administration, Facility Management, or a related field (preferred).
  • Strong understanding of facilities management best practices and relevant regulations.
  • Excellent communication and interpersonal skills to manage stakeholders and teams effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management tools/software.
  • Proven ability to multitask, prioritize, and manage projects in a fast-paced environment.

What We Offer:

  • A collaborative and growth-oriented work environment.
  • Opportunities for professional development and career progression.
  • Competitive compensation and benefits.

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