HR Assistant-Operations

4 days ago

Cochin, Kerala, India Techbyheart Kochi Full time ₹ 12,00,000 - ₹ 18,00,000 per year

Position Summary:

The HR Assistant – Operations plays a key role in supporting day-to-day HR and administrative functions across all centers. The role involves managing employee documentation, attendance, travel coordination, communication between departments, and assisting with recruitment, onboarding, and compliance processes. The position also ensures smooth coordination between HR and operations for timely execution of company policies and employee services.

Key Responsibilities:1. HR Operations & Documentation

  • Maintain and update employee records including ID, Aadhaar, PAN, offer letters, and contracts.
  • Support HR audits by ensuring all documentation and registers are complete and compliant.
  • Manage attendance records and assist in preparing monthly reports for payroll.
  • Handle employee transfer, deputation, and leave documentation in coordination with respective departments.

2. Travel & Ticket Coordination

  • Process and track all official travel requests as per the company travel policy
  • Coordinate ticket bookings, approvals, and reimbursements with the concerned manager and HR Head.
  • Maintain a travel log and ensure travel forecasts are received from all departments monthly.

3. Recruitment & Onboarding Support

  • Assist with scheduling interviews, coordinating candidate communication, and collecting required documents.
  • Support onboarding and induction processes for new employees.
  • Maintain candidate and employee databases for active and closed positions.

4. Employee Engagement & Welfare

  • Support planning and execution of engagement activities and monthly HR events.
  • Collect and compile employee feedback and assist in preparing engagement reports.

5. Reporting & Communication

  • Prepare and share weekly and monthly HR operational reports.
  • Ensure timely communication with branches for updates on HR processes, policy changes, and compliance requirements.
  • Support senior HR management in handovers, training sessions, and audit preparation.

6. General Administration

  • Maintain HR files, registers, and HR operations checklists.
  • Coordinate with admin and operations departments for logistical and documentation needs.

Key Skills & Competencies:

  • Strong organizational and communication skills.
  • Attention to detail and ability to handle confidential information.
  • Proficiency in MS Office (Excel, Word, Outlook) and Google Workspace.
  • Knowledge of HR policies, compliance, and employee lifecycle management.
  • Good coordination and follow-up abilities across departments.

Qualifications:

  • Master's Degree in Human Resource Management, Business Administration, or related field.
  • 1–3 years of experience in HR Operations / HR Administration preferred.
  • Experience in educational or training institutions will be an added advantage.

Employment Type:

Full-time

Salary:

As per company norms and experience.

Job Types: Full-time, Permanent

Pay: ₹12, ₹15,000.00 per month

Benefits:

  • Health insurance
  • Leave encashment
  • Paid sick time
  • Provident Fund

Education:

  • Master's (Required)

Experience:

  • HR Operations: 1 year (Required)

Language:

  • English (Required)

Location:

  • Kochi, Kerala (Required)

Work Location: In person

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