Secretary / Executive Assistant

1 week ago

Indian Education Society School Mumbai, India Vulpix Ventures Llp Full time ₹ 35,00,000 - ₹ 50,00,000 per year

Job Profile: Executive Assistant to the Director

Position Overview

The Executive Assistant (EA) to the Director provides high-level administrative, strategic, and operational support. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities while serving as a critical link between the MD and

internal/external stakeholders.

Key

Responsibilities:

1. Administrative & Operational Support

· Manage the calendar, schedule meetings, and coordinate travel arrangements.

· Prepare agendas, presentations, and minutes for meetings, reviews, and key discussions.

· Track deadlines, commitments, and follow-ups to ensure timely execution.

· Handle confidential documents and correspondence with utmost discretion.

· Handle HR & Office Admin related task given by the Director.

2.

Communication & Liaison· Act as the point of contact between the Director and internal teams, clients, government officials, and industry bodies.

· Draft, review, and manage professional correspondence, reports, and briefing notes.

· Maintain all communication records and documents of the organisation in soft copy and hard copy.

· Ensure effective communication flow between departments and the Director office.

3.

Strategic & Business Support· Conduct research, analyze data, and prepare reports to assist in decision-making.

· Support in monitoring business projects, performance metrics, and strategic initiatives.

· Assist in preparing proposals, speeches, and presentations for public/industry events.

· Maintain an overview of industry trends, competitor activities, and regulatory developments relevant to the business.

4.

Event &

Stakeholder Management· Coordinate meetings, conferences, and official events involving the Director.

· Liaise with external stakeholders, partners, and government/industry representatives and offices.

· Ensure hospitality and protocol arrangements for VIP meetings.

5.

Office & Team Coordination· Supervise support staff assigned to the office.

· Ensure smooth functioning of daily administrative operations and effective workflow.

· Support in implementing organizational policies and directives from the Director.

Skills & Competencieso Strong written & verbal communication (English & local language).

o High level of discretion, integrity, and professionalism.

o Exceptional organizational and multitasking abilities.

o Strong analytical and problem-solving skills.

o Proficiency in MS Office Suite, scheduling tools, and business communication platforms.

o Ability to work under pressure and adapt to dynamic business needs.

Qualifications & Experienceo Graduate/Postgraduate in Commerce, Business Administration, Management, or related field.

o 2-3 years of relevant experience supporting senior leadership (preferably in corporate, industry association, or government interface).

o Exposure to corporate governance, board support, or industry bodies will be an advantage.

Reporting To:Director & Head Secretariat

Location:Corporate Office Bandra East Mumbai.

Remuneration :CTC of INR 3.5 LPA – 5 LPA

Benefits

:As per Industry Standards.

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