Executive Assistant

4 days ago

Bengaluru, Karnataka, India Xpheno Full time ₹ 4,00,000 - ₹ 8,00,000 per year
  • Position:
    Executive Assistant to MD
  • Location:
    Bangalore (with travel to Delhi & Chennai)
  • Work Mode:
    Onsite | 5 Days a Week | General Shift with Flexibility
  • Compensation:
    ₹8–13 LPA

About the Role

We are looking for a dynamic and highly organized
Executive Assistant
to provide comprehensive support to the Managing Director. The ideal candidate should be detail-oriented, proactive, and comfortable working in a fast-paced, high-demand environment. This role requires excellent follow-up, presentation, and coordination skills, along with the flexibility to handle extended hours when required.

Key Responsibilities

  • Manage and coordinate the MD's calendar, travel plans, and appointments efficiently.
  • Prepare and maintain
    MIS reports
    , presentations, and dashboards; hands-on experience with
    Advanced Excel
    and
    Power BI
    preferred.
  • Handle correspondence, documentation, and meeting coordination with internal and external stakeholders.
  • Manage
    expense reports
    , reimbursements, and related administrative activities.
  • Track deliverables, ensure timely follow-ups, and support decision-making processes.
  • Assist in organizing business reviews, ad-hoc meetings, and events across Delhi, Chennai, and Bangalore.
  • Maintain a high level of professionalism and confidentiality at all times.

Required Skills & Qualifications

  • Proven experience in
    Executive Assistance
    ,
    Administrative Support
    , or similar roles.
  • Strong organizational, time-management, and multi-tasking abilities.
  • Excellent
    written and verbal communication
    and
    presentation
    skills.
  • Proficiency in
    MS Office Suite
    , especially
    Excel
    ,
    Power BI
    , and
    PowerPoint
    .
  • Ability to work independently with minimal supervision.
  • Must be
    adaptable and flexible
    with working hours as work may extend into the evening.
  • Comfortable with
    travel requirements
    (Delhi, Chennai, Bangalore).
  • Female candidates preferred, aged
    30–40 years
    .
  • MBA
    or equivalent degree preferred.

Ideal Candidate

A confident professional with strong follow-up skills, sharp attention to detail, and the ability to thrive in a demanding, high-energy environment. Someone who values precision, confidentiality, and efficiency, and is ready to support a
workaholic leadership style
with commitment and resilience.

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