Executive Assistant

2 days ago

Bengaluru, Karnataka, India Jobadda Full time ₹ 40,00,000 - ₹ 80,00,000 per year


Job Description:

Job Description

The Executive Assistant will provide front line administrative support, performing a broad range of duties for the executive team member.  The ideal candidate is highly motivated, professional, and capable of managing a diverse workload while prioritizing tasks in a fast-paced environment. This team member will be responsible for a versatile task list, exercising independent judgment in handling correspondence, preparing and distributing reports and presentation materials while providing project support, scheduling and calendar support, and general administrative duties in a collaborative environment.

Role and Responsibilities


• Works directly with the Executive team member throughout the day to assist in delegating tasks, enabling the Executive team member to focus on strategy and project initiatives


• Proficient use of MS Office and display an interest in learning other tools (Procore)


• Responsible for high level calendaring of the Executive team member and other attendees for meetings and appointments, both professional and personal


• Organize long term projects such as estimates and prepare files and spreadsheets as needed


• Composes and manages confidential correspondence, reports, and other documents


• Manages all communications on behalf of the executive team member, including but not limited to mail, email, thank you notes, telephone, meetings, reports, copying, filing, etc.


• Updates and maintains all contacts and files regularly


• Prepares documents and records as requested, such as agendas, notices, and minutes for meetings


• Interfacing with the executive team member by creating a welcoming environment (in person, over the phone, and via email) and exhibiting a high level of professionalism


• Anticipates needs of the executive team member, and ensures a consistent and open line of communication


• Assists with needed tasks of Executive Leadership Team as determined by the Executive team member


• Provide backup to the front desk


• Maintains a highly functional and organized


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