Facility Executive

Job Description JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.TITLE Facilities Executive Soft ServicesBUSINESS UNIT Integrated Facilities ManagementREPORTING TO Assistant Facilities Manager Soft ServicesDIRECT REPORTS Onsite Shift Supervisors (Soft Services)POSITION GOALSTo provide comprehensive management of services covering all facility services to JLL, with a focus on continuous improvement. To achieve financial and other targets established by both the Senior Facilities Manager and Assistant Facilities Manager. Achievement of the Key Performance Indicators and Service Level Agreement targets. Sets stretch targets for team to achieve maximum team performance. Is able to make difficult decisions and resolve problems or improve operations. Actively searches out opportunities to achieve best results. Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients. Gains respect of JLL people, and where appropriate, with the broader business community. DUTIES AND RESPONSIBILITIESOwnership of the day-to-day administration, including reports generation of the stocks tracker. Provide assistance to the AFM & Campus manager in managing all IFM Soft services, administrative functions, Housekeeping services and facility services and any other administrative functions as deemed by JLL. Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM. Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client. Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks. Vendor invoices processing aligned with JLL finance process. Statutory compliance check of all vendor invoices. Routinely inspect all services to ensure performance measures are being maintained. Set stretch targets for self to achieve maximum team performance. ReportingContribute to the Weekly FM Meeting Minutes. Contribute to the Monthly Management Report to JLL and other reports as required. OthersParticipate in Emergency Evacuation procedures including crisis management and business continuity. Manage all Health and Safety issues and actively participate in Health and Safety reviews. EMPLOYEE SPECIFICATIONSExperience in Facilities Management is required. Strong Customer Service focus. Excellent people skills and ability to interact with a wide range of client staff and demands. Knowledge of Occupational Safety requirements. Strong PC literacy and proven ability to manage daily activities using various systems. Demonstrated experience with continuous improvement initiatives highly desirable. Demonstrated experience with client reporting and preparation of reports required. Graduate in any discipline. 3 5 years experience in facilities management. Tertiary qualifications in hotel management / building management and/or business desirable. Proven ability to function effectively as part of a team. Proven ability to initiate and follow through with improvement initiatives. KEY PERFORMANCE MEASURESCompliance with the Service Level Agreement. Achievement of contracted Customer Satisfaction expectations. Achievement of savings initiatives as agreed with Client. Delivery of Agreed Initiatives as per JLL Initiatives Road Map. Achievement of service delivery goals as agreed with manager. Location On-site Hyderabad, TSScheduled Weekly Hours 48 If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the tableJLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with the appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details, please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Locations - On-site