HR and Security Admin

1 week ago

Gurgaon, Haryana, India The Elite Rubber Treads Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Designation: HR & Admin

Loacation: Gurugram

About Us:

We are a prominent importer, trader, and manufacturer specializing in rubber raw materials and products. Headquartered in Gurgaon, we operate across multiple facilities located in Ghaziabad, Gurgaon, and Bhiwadi.

Key Responsibilities:

1. Camera Monitoring

  • Conduct continuous monitoring of all camera locations across the premises to ensure complete visibility and security coverage. Ensure cameras are positioned correctly, cover critical zones, and are functioning without blind spots at all the factory units.
  • Perform detailed verification of employee, worker, visitor, and vehicle (truck/tempo) movement during entry and exit, ensuring all logs match physical and digital records.
  • Carry out random surveillance checks to monitor worker activity, ensuring tasks are being performed correctly, safely, and as per operational guideline
  • Track and ensure that employees and workers adhere to designated lunch break timings, flagging any deviations to the administration for corrective action.
  • Visit all factory units as and when required.
  • Assist the Managing Director with day-to-day responsibilities and handle a wide range of miscellaneous tasks as assigned.

2. Attendance and Salary management

  • Monitor and verify daily attendance of workers, staff, and contract employees through CCTV, biometric systems, and manual registers.
  • Cross-check attendance data with CCTV footage during audits or when inconsistencies are observed.
  • Ensure accurate logging of IN/OUT timings and immediately report discrepancies or suspicious movements.
  • Ensure correctness of guard duty rosters, shift hours, and deployment details before forwarding for payroll calculation.
  • Maintain transparent, audit-ready documentation of attendance and overtime support data.
  • Track overtime hours, late arrivals, early exits, and unauthorized absences of workers and security staff.

3. Access Control & Asset Protection

  • Implement and maintain badge/pass system for employees, contract workers, and visitors.
  • Oversee material gate passes (inward/outward) and prevent unauthorized movement of goods.
  • Protect critical factory assets, machinery, and storage areas.

4. Compliance, Documentation & Audits

  • Maintain updated SOPs for security operations.
  • Ensure compliance with company policies and statutory requirements.
  • Prepare daily incident logs, and monthly MIS if needed.
  • Support internal/external audits with security documentation.

5. Data Entry & Documentation

  • Maintain accurate digital records of visitor entries, contractor details, shift attendance of guards, and vehicle logs.
  • Enter daily material inward/outward records into the system and verify with physical gate passes.
  • Update and maintain security databases, ID card records, and access control logs.
  • Prepare daily, weekly, and monthly security MIS reports in Excel/ERP software.
  • Ensure error-free data entry for incident logs, equipment maintenance records, and patrol reports.
  • Maintain soft copies and backups of all security-related documentation.

Qualifications & Experience

  • Minimum 3–5 years of experience in industrial/factory security management.
  • Background in security forces/industrial security preferred.
  • Knowledge of CCTV, access control, and basic IT systems.
  • Strong discipline, communication skills, and crisis-handling ability.

Job Types: Full-time, Permanent

Pay: ₹20, ₹30,000.00 per month

Work Location: In person

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