HR and Admin Manager

Job Description

Job Title: HR & Admin Manager

Location: Gurugram, Haryana, India (On-site)

Employment Type: Full-time (Immediate Joiner 2-3 days)

Experience: 8+ years

About Aaizel Tech

Aaizel International Technologies Pvt Ltd. is a leading innovator in advanced technologies,

offering solutions across cybersecurity, AI, geospatial technologies, weather analytics and

more. We are a dynamic and growing start-up working on cutting-edge projects, serving

clients across industries. As a growing startup, we are looking for passionate and versatile

professionals who thrive in dynamic environments and are eager to work on cutting-edge

projects.

Role Overview

We are seeking a highly experienced, proactive, and well-organized HR & Admin Manager

to lead and strengthen our HR and administrative functions. This role is ideal for someone

with strong expertise in tech and non-tech recruitment, HR operations, employee

engagement, performance management, and company-wide documentation. You will

work closely with the leadership team and contribute strategically to organizational growth

while ensuring smooth HR and administrative functioning.

Key Responsibilities

1. Recruitment & Onboarding (Tech & Non-Tech)

• Job Posting & Sourcing: Draft job descriptions and post openings across job portals,

social media, and professional networks.

• Screening & Coordination: Screen and shortlist resumes for technical and nontechnical roles. Coordinate interview schedules with candidates and hiring

managers.

• Candidate Communication: Manage all candidate interactions, reference checks,

and status updates.

• Onboarding: Conduct end-to-end onboarding- induction, documentation collection,

introduction sessions, and orientation.

2. Employee Records & HR Documentation

• Record Maintenance: Maintain accurate employee records (digital and physical).

• Compliance: Ensure all HR documents and records comply with company

standards and statutory requirements.

• Record Keeping : Prepare HR letters, policies, SOPs, and structured documentation

for all HR processes.

• Reporting: Prepare HR reports such as hiring status, attendance summaries,

performance data, and attrition reports.

3. Employee Engagement & Training

• Engagement Activities: Plan and execute team-building activities, celebrations, and

wellness programs.

• Training Coordination: Schedule internal and external training programs, track

attendance, and maintain training logs.

• Culture Building: Contribute ideas to promote a positive, collaborative, and

motivated work environment.

4. Performance Management

• Appraisal Coordination: Manage performance appraisal cycles, ensuring timely

completion.

• Data Analysis: Track performance scores, highlight trends, and identify

improvement areas.

• Initiative Support: Assist in implementing performance improvement plans and

follow-up measures.

5. HR Policy & Compliance

• Policy Research: Stay updated with HR trends, labor laws, and industry best

practices.

• Documentation: Draft, update, and maintain employee handbooks, policies, and

HR manuals.

• Compliance: Ensure adherence to employment laws- including labor laws, anti-discrimination, and health & safety norms.

• Ensure the company complies with the POSH Act.

6. General Administrative Support

• Calendar Management: Manage HR calendars, schedule meetings, and coordinate

interviews.

• Employee Support: Address employee queries related to HR policies, benefits,

leaves, and processes.

• Administrative Tasks: Handle day-to-day office administration and ad-hoc

responsibilities as required.

7. Confidentiality & Data Privacy

• Maintain strict confidentiality when handling employee records and sensitive

company information.

• Follow company data protection guidelines and ensure secure information

management.

8. Payroll & Employee Compliance

• Manage monthly payroll processing, attendance validation, salary statements, and

maintain accurate records of increments and deductions.

• Ensure timely salary disbursement and compliance with PF, ESI, TDS, gratuity,

statutory filings, and maintain audit-ready documentation in coordination with the

finance/compliance teams.

• Strong proficiency in end-to-end payroll preparation using Excel,along with strong

knowledge of payroll software/applications and related statutory compliance

requirements.

9. Vendor Coordination

• Manage and coordinate with external vendors such as staffing agencies, facility

management, IT support, and service providers.

Required Qualifications

B.Tech / BCA / B.Sc (CS) with MBA in Human Resources

Strong interest and expertise in Hiring (tech & non-tech).

Excellent written and verbal communication skills.

High proficiency in documentation - HR letters, policies, SOPs, reports.

Strong organizational and multitasking ability.

High attention to detail and confidentiality.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

Prior experience in HR or administrative roles.

Familiarity with HRIS systems and ATS tools.

Basic understanding of HR laws and regulatory compliance.

Strong interpersonal and coordination skills.

Proactive, self-driven, and capable of taking initiative.

Application Process

Interested candidates may submit their resume, portfolio, and cover letter describing their

relevant experience and how they can contribute to Aaizel Techs.

Please send your application to or