Admin Executive

2 days ago


Nashik, Maharashtra, India QTONET PRIVATE LIMITED Full time US$ 1,50,000 - US$ 3,00,000 per year

Job Summary

The Admin Executive is responsible for ensuring smooth day-to-day administrative operations, facility management, vendor coordination, and support services. This role helps maintain an efficient workplace environment and assists various departments with administrative tasks.

Key Responsibilities1. Office Administration

  • Manage front office operations, visitor handling, and incoming/outgoing communication.
  • Maintain office supplies, stationery, pantry stock, and inventory.
  • Oversee housekeeping standards and ensure cleanliness of office premises.
  • Manage meeting rooms, schedules, and office equipment.

2. Vendor & Facility Management

  • Coordinate with vendors for maintenance, repairs, housekeeping, security, and other services.
  • Negotiate rates and ensure timely delivery of goods/services.
  • Monitor AMC (Annual Maintenance Contracts) and renewals.
  • Track facility needs (electricity, AC, lifts, CCTV, IT equipment, etc.).

3. Documentation & Compliance

  • Maintain administrative records, bills, and invoices.
  • Assist in compliance documentation such as licenses, renewals, and safety audits.
  • Handle company assets and maintain updated asset registers.

4. Support to HR & Operations

  • Assist with onboarding formalities, ID cards, seating arrangements, and welcome kits.
  • Coordinate travel bookings, accommodations, and logistics for employees.
  • Support event management for internal events, meetings, and trainings.

5. Administrative Reporting

  • Prepare daily/weekly administrative reports.
  • Process and submit bills for approval and payments.
  • Track budget spending related to admin act
  • Key Skills & Competencies
  • Strong communication and interpersonal skills
  • Time management and multitasking
  • Vendor negotiation abilities
  • Basic understanding of office systems and equipment
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Problem-solving and proactive attitude

Qualifications & Experience

  • Bachelor's degree in any field (preferred: Business Administration/Commerce)
  • 1–4 years of experience in office administration or similar roles
  • Experience managing vendors or facilities is an advantage

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Work Location: In person


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