Admin Executive

7 days ago

Mumbai, Maharashtra, India Universal High School Chembur Full time ₹ 3,00,000 - ₹ 4,50,000 per year
  1. Administrative Operations

● Oversee daily campus operations, including student arrival and dispersal.

● Ensure implementation and compliance with school-wide policies, IB guidelines, and

administrative SOPs.

● Coordinate with academic leads on arrangements for field trips, picnics, annual day,

sports events, and other school programs.

● Manage petty cash and maintain transparent records of all school-level financial

transactions.

● Maintain the Google Drive structure, shared folders, and organize digital records

efficiently using MS Word, Excel, and other productivity tools.

● Maintain an up-to-date inventory of school stationery, learning materials, and essential

consumables.

● Serve as the first point of contact for handling parental queries via phone and email

with professionalism and empathy.

  1. Staff Supervision

● Supervise housekeeping, security, teaching attendance, and support staff rosters.

● Ensure daily housekeeping readiness through rounds; address service delivery issues.

● Support the academic team in managing schedules, availability, and basic HR functions.

● Promote a culture of accountability, punctuality, and supportiveness.

  1. Student Services

● Conduct daily school walkthroughs in coordination with the Facilities Manager to

identify and report repairs, ensuring resolution in a timely manner.

● Liaise with the uniform vendor, ID card service provider, and cafeteria for updated

student counts and timely delivery.

● Work closely with the school nurse to:

○ Maintain updated health records.

○ Monitor known student allergies.

○ Ensure the infirmary is stocked in accordance with approved guidelines.

● Support student enrolment, fee collection (academic, transport, and after-school

activities), and ensure accuracy of data entered into the School MIS system.

  1. Compliance & Reporting

● Ensure timely submissions and accurate data entry into SARAL, UDISE, and other

required educational/government portals.

● Maintain all school documentation per regulatory guidelines and audit-readiness

standards.

● Prepare periodic reports for the HOS, Admin Head, and Governance Board as

required.

  1. Communication & Community Relations

● Act as a liaison between the school and external stakeholders including parents,

vendors, and local authorities.

● Ensure timely communication of important updates, events, and circulars.

● Represent the school positively in community events or when interacting with external

visitors.

Job Type: Full-time

Pay: ₹35, ₹45,000.00 per month

Application Question(s):

  • What is your last/current salary?
  • What are your expectations?
  • How soon can you join us?

Experience:

  • School Admin: 3 years (Preferred)

Work Location: In person

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