Executive Assistant to Director

1 week ago

Nashik, Maharashtra, India Aavesh Enterprises Full time ₹ 2,50,000 - ₹ 3,00,000 per year

Job Summary:

The Executive Assistant provides high-level administrative support to executives, ensuring the smooth functioning of their schedules and operations. This role involves managing calendars, coordinating meetings, handling correspondence, and acting as a liaison between the executive and other stakeholders.

Key Responsibilities:1. Administrative Support:

  • Manage and organize the executive's calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, materials, and minutes for meetings.
  • Draft, proofread, and edit correspondence, reports, and presentations.

2. Communication Management:

  • Screen and prioritize emails, calls, and other communications on behalf of the executive.
  • Act as a liaison between the executive and internal/external stakeholders.
  • Handle sensitive and confidential information with discretion.

3. Meeting Coordination:

  • Plan and coordinate meetings, including logistics, technology setup, and participant communication.
  • Ensure executives are well-prepared with relevant documents and briefings.

4. Travel Arrangements:

  • Organize domestic and international travel, including flights, accommodations, and itineraries.
  • Manage travel expenses and prepare expense reports.

5. Project Management:

  • Assist with special projects, research, and data analysis as assigned by the executive.
  • Track deadlines, deliverables, and follow-ups for key initiatives.

6. Office Management:

  • Maintain and organize the executive's office and files, both physical and digital.
  • Order supplies, manage subscriptions, and handle vendor relations as needed.

Qualifications and Skills:Education:

  • Bachelor's degree in Business Administration, Communications, or a related field (preferred).

Experience:

  • Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.

Skills:

  • Excellent organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and scheduling tools.
  • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
  • High level of discretion, professionalism, and attention to detail.
  • Familiarity with project management tools and techniques (preferred).

Job Type: Full-time

Pay: ₹20, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Provident Fund

Work Location: In person

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