Finance & Operations Coordinator

6 days ago

Noida, Uttar Pradesh, India Careray Digital Medical Technology Co., Ltd. Full time

Position Summary

We are seeking a reliable and detail-oriented
Finance & Operations Coordinator
to support the daily operational processes of our India business.

The role involves coordinating warehouse movements, processing sales and purchase documentation, managing invoicing and dispatch activities, and supporting accurate month-end closing.

Statutory accounting, tax filings, and regulatory compliance will be performed by our external accounting firm. This role focuses on
transaction processing, documentation accuracy, and operational coordination
within the SAP system.

Key Responsibilities

1. Financial Process Support

  • Preparing monthly transaction data for GST, TDS, and statutory filings
  • Ensuring all invoices, receipts, and supporting documents are complete and properly archived
  • Assisting during audits by preparing requested schedules and records
  • Coordinating month-end activities such as validating entries, reconciling stock movements, and supporting closing requirements in SAP

2. Warehouse & Dispatch Coordination

  • Work closely with warehouse teams to manage receiving, picking, packing, and dispatch of goods
  • Monitor stock levels and assist in periodic physical inventory counts
  • Reconcile warehouse records with SAP transaction data
  • Maintain complete documentation for deliveries, challans, LR copies, and proof of delivery
  • Coordinate with logistics providers and customers for shipment arrangements

3. Operational & Documentation Support

  • Maintain organized records of sales, purchase, delivery, and inventory transactions
  • Follow up with customers and suppliers for pending documents (POs, delivery confirmations, invoices, etc.)
  • Assist in preparing operational reports for management
  • Support import/export documentation as needed

4. Sales, Purchase, and Inventory Transaction Processing

  • Enter sales orders and purchase-related information into the SAP system
  • Prepare sales invoices, e-invoices and e-way bills within SAP
  • Process goods receipt (inbound) and goods issue (outbound) transactions in coordination with the warehouse
  • Maintain accurate and timely posting of all operational documents
  • Ensure all system records reflect physical stock movements and dispatch activities

Requirements

  • Bachelor's degree in Commerce, Accounting, Business, or related field
  • At least 3 years of experience in finance, operations, or transaction processing
  • Hands-on experience with ERP systems (SAP preferred)
  • Understanding of sales invoicing, procurement documentation, inventory movements, and dispatch workflows
  • Familiarity with GST invoicing, e-invoice, e-way bill
  • Proficiency in MS Excel
  • Good written and verbal communication skills
  • Strong attention to detail and ability to work independently

Preferred Qualifications

  • Mandrin speaking is a plus
  • Prior coordination experience with external auditors or accounting firms
  • Experience in a manufacturing, distribution, or import/export environment

Work Location

Noida, Uttar Pradesh — onsite coordination with warehouse, operations team, and global finance.

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