Executive / Sr. Executive

1 week ago

Mumbai Metropolitan Region, India Express Global Logistics Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Role Overview

Own end-to-end export documentation and coordination—across shipping lines, transport, CHA, sales/ops, and accounts—to ensure timely sailings, accurate paperwork, clean billing, and complete ERP records.

Key Responsibilities

Shipping Line Coordination

Place bookings and manage VGM, SI filing, Form 13, and B/L release.

Ensure
VGM and Shipping Instructions
are submitted within the line's cut-offs.

After vessel sailing, ensure
B/L release to shipper within 2 working days
.

Internal Coordination

Work closely with
Transport & Operations
for cargo planning and execution.

Coordinate with
CHA
for customs documentation and handovers.

Coordinate With Accounts
Raise
fund requests
and book all vendor invoices on time.

Submit
client billing
as per inputs from Sales/Operations.

Client Coordination

Share
daily shipment updates
and obtain
B/L approvals
.

Follow up on
payments
post-execution as per agreed credit terms.

Documentation

Prepare and verify
B/L drafts
.

Cross-check
Invoices, Packing Lists, B/Ls
, and any related documents against shipping data for accuracy and compliance.

ERP & Job Management

Open
Job Numbers
and maintain complete digital files (invoice, packing list, SI, B/L, billing, and all job documents).

Raise
fund requests
for all vendor/client invoices within each job.

Update correct
credit periods
for clients/vendors.

Close jobs
promptly in ERP once billing and documents are complete.

Reporting

Prepare and circulate the
Daily Status Report (DSR)
to internal stakeholders.

Skills & Qualifications
Working knowledge of
Excel
and
Word
; ERP experience preferred.

Ability to
write and communicate clearly in English
(emails & documentation).

Familiarity with export processes:
SI, VGM, Form 13, B/L
lifecycle.

Detail-oriented, organized, and comfortable coordinating across teams and with external partners.

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