Executive Assistant To Managing Director

1 week ago

Gurgaon, Haryana, India Paras Health Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Role & responsibilities

  1. Departmental Coordination:

  2. Act as a central point of contact between the MD and all internal departments.

  3. Coordinate and follow up on tasks, deadlines, and updates requested by the MD.
  4. Ensure smooth flow of information between the MDs office and other departments.
  5. Schedule and organize inter-departmental meetings, prepare agendas, and document minutes.

  6. Track action items from meetings and ensure timely follow-up.

  7. Communication Support:

  8. Draft, review, and manage internal and external communications on behalf of the MD.

  9. Respond to emails, letters, and other correspondence professionally and promptly.
  10. Maintain confidentiality and discretion in handling sensitive information.

  11. Prepare reports, presentations, and summaries as required by the MD.

  12. Computer Knowledge (Basic to Intermediate):

  13. Proficient in MS Office tools (Word, Excel, PowerPoint, Outlook).

  14. Maintain digital records, shared folders, and ensure proper file management.
  15. Use collaboration tools (e.g., Microsoft Teams, Zoom, Google Meet) for meetings and follow-ups.

  16. Assist in basic data entry, formatting documents, and creating spreadsheets/reports.

  17. Calendar & Schedule Management:

  18. Manage the MDs calendar efficiently, prioritizing appointments and meetings.

  19. Organize travel arrangements, accommodations, and itineraries as needed.

  20. Remind the MD of upcoming commitments and deadlines.

  21. Administrative Support:

  22. Maintain proper documentation and filing systems (physical and digital).

  23. Handle confidential documents and communications with care and integrity.
  24. Support in preparing and coordinating materials for board meetings, reviews, or special projects.

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