Project Management Officer

Company Description

StatusNeo is a distinguished global consulting firm that empowers businesses with cutting-edge AI, automation, and cloud-first digital solutions. Specializing in product & platform engineering, StatusNeo elevates businesses with unparalleled user experience, design, and functionality. As leaders of , we guide and inspire CXOs worldwide, with a team of top-notch software engineers and product designers. StatusNeo fosters an innovative and collaborative work environment, earning the Great Place To Work certification.

Job Description: PMO – Operations & Governance Specialist

Role Type:
Full-time | Onsite | PMO – Delivery Governance

Location:
Marathahalli, Bangalore

Role Overview

The PMO – Operations & Governance Specialist will be responsible for driving
end-to-end operational governance
, ensuring
process adherence
,
timely reporting
, and
smooth coordination
across delivery, HR, finance, and BU leadership.

This role ensures timely timesheet compliance, structured onboarding and exit processes, standardized dashboards, and operational hygiene across all business units.

Key Responsibilities

1. Timesheet Management & Governance

• Ensure 100% timesheet compliance across all teams and projects.
• Timesheet Filling:
• Ensure all timesheets are filled by
  Friday every week
  .
• Timesheet Approvals:
• Ensure all approvals are completed by
  Monday/Tuesday
  of the following week.
• Monthly Target:
• Ensure all timesheets are approved by
  3rd of every month
  for the previous month.
• Reconciliation of
  Vega
  and
  ServiceNow
  timesheets.
• Publish
  Weekly Timesheet Approval Pending Report
  .

2. Leave Management

• Track and highlight employees going on
  long leaves without prior approval
  .
• Publish
  Weekly Leave Data Report
  at BU / Manager / Project level.
• Monitor leave patterns and flag risks to delivery leadership.

3. Onboarding Management

• Publish
  Weekly Onboarding Report
  with BU & Manager mapping.
• Act as a
  buddy
  for all new joiners for the first 3 months.
• Conduct
  Weekly Pulse Checks
  with all new joiners up to 90 days.
• Coordinate:
• Laptop Allocation
• Email ID Creation
• Seat Allocation
• Tool Access & Setup
• Manage all additional onboarding hygiene tasks.
• Liaise with HR, IT, Admin, Delivery for smooth onboarding experience.

4. Exit Management

• Publish
  Weekly Exit Report
  (BU-wise / Manager-wise).
• Coordinate with HR for completion of all exit checklists.
• Track:
• Last working day
• Knowledge transfer completion
• Laptop & asset return
• Exit interview scheduling
• Ensure process adherence and closure.

5. Operational Hygiene & People Governance

• Track and trigger all members whose
  appraisals are due
  in current quarter.
• Coordinate closely with HR to ensure:
• Appraisals completed on time
• No pending cases
• Monitor if
  regular reviews
  (1:1s, performance check-ins) are happening.
• Ensure all members have
  defined KPIs
  in place.
• Prepare and publish:
• Quarterly Pulse Check Report
• Quarterly Consolidated Feedback Report

6. Resource & Allocation Reporting

• Publish
  Weekly Resource Allocation Report
• (resource vs project vs manager, billability).
• Maintain updated view of:
• Billable / Non-Billable
• Bench Allocation
• Utilization trends

7. Risk Management

• Maintain and publish the
  Monthly Risk Register
  across projects.
• Highlight new risks, owner, timeline, mitigation plan.
• Flag operational delivery risks to leadership.

8. Asset Management

• Coordinate with IT team for asset allocation & return.
• Maintain updated
  Asset Inventory
  for all allocated laptops and equipment.
• Publish monthly
  Asset Report
  .

Reporting & Dashboard Responsibilities

Weekly Reports

• Onboarding Report
• Timesheet Approval Pending Report
• Leave Report
• Exit Report
• Resource Allocation Report

Monthly Reports

• Monthly Hours Billed vs Available Hours
• Appraisal Completion Report
• Billable vs Non-Billable Report
• Asset Report
• Timesheet Reconciliation Report (Vega vs ServiceNow)
• Monthly Risk Register

Quarterly Reports

• Quarterly Pulse Check Report
• Quarterly Consolidated Feedback Report

Key Skills & Competencies

• Strong governance and process orientation
• Excellent follow-up and coordination skills
• Strong communication (written and verbal)
• Ability to work with HR, Delivery, IT, and Finance
• Strong Excel, Google Sheets, and dashboarding
• Knowledge of PMO operations
• Strong attention to detail
• High urgency and accountability

Preferred Experience

• 3–7 years in PMO / Delivery Operations / HR Operations
• Experience in IT services / consulting environments
• Experience working with multi-BU and multi-region operations
• Comfortable with executive-level reporting