Executive Assistant To Director

1 day ago

Gurgaon, Haryana, India MSM Global Education Full time US$ 60,000 - US$ 1,20,000 per year

Role Overview: We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative, operational, and personal support to the Founder. The ideal candidate will act as the Founders right hand, ensuring smooth day-to-day functioning, managing priorities, and enabling the Founder to focus on strategic initiatives.

Key Responsibilities

  1. Executive & Administrative Support


• Manage the Founders daily schedule, appointments, and travel plans (domestic & international).


• Act as the primary point of contact for internal and external stakeholders on behalf of the Founder.


• Organize meetings, prepare agendas, circulate briefing notes, and ensure follow-up on action items.


• Draft, proofread, and manage correspondence, documents, presentations, and reports.
• Maintain highly confidential and sensitive information with utmost discretion.

2. Strategic Coordination


• Assist in tracking ongoing projects and ensure timely updates to the Founder.


• Liaise with senior leadership teams to ensure alignment with Founders directives.


• Coordinate between multiple departments to ensure smooth execution of Founder led initiatives.


• Conduct research and compile briefing materials for meetings, conferences, and strategic discussions.

3. Communication & Relationship Management


• Maintain and manage relationships with high-profile clients, partners, and stakeholders.


• Handle incoming calls, emails, and inquiries promptly and professionally.


• Represent the Founder in select meetings, events, and public engagements when required.

4. Event & Travel Management


• Plan, coordinate, and execute Founders participation in national & international conferences, forums, and business trips.


• Arrange logistics for travel, accommodation, and event participation, ensuring all arrangements are cost-effective and high-quality.

5. Personal Assistance


• Manage personal errands, tasks, and special requests for the Founder as needed.


• Oversee personal appointments, family engagements, and other non-business commitments. 6. Process & Productivity Management


• Maintain an effective filing and information management system (digital & physical).


• Track deadlines, prepare reminders, and proactively anticipate the Founders needs.


• Ensure smooth workflow and act as a gatekeeper to optimize the Founders time. Qualifications & Skills


• Bachelor's degree in Business Administration, Management, or a related field.


• 0–3 years of experience as a PA/EA to a senior leader, preferably in a high-growth or multinational organization.


• Excellent communication, negotiation, and interpersonal skills.


• Strong organizational skills with the ability to multitask and meet deadlines.


• High level of integrity, confidentiality, and professionalism.


• Proficiency in MS Office Suite, Google Workspace, and calendar management tools.


• Flexibility to work extended hours and travel when required.

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