
office admin
3 days ago
The Office Administrator in an educational institution ensures smooth day-to-day operations, supports faculty and students, and manages academic and administrative processes such as admissions, records, and correspondence.
Key Responsibilities:
- Admissions & Enrollment
- Handle inquiries from prospective students and parents (in-person, phone, email).
- Provide course/program details, admission criteria, and fee structure.
- Distribute and process application forms.
- Coordinate entrance tests, interviews, or counseling sessions (if applicable).
- Maintain admission registers and digital databases.
- Academic Records Management
- Maintain accurate student records (personal details, academic history, attendance).
- Ensure timely updates in the Student Information System (SIS).
- Office Administration
- Draft and issue letters, circulars, and notices.
- Schedule meetings, parent-teacher interactions, and events.
- Manage incoming/outgoing correspondence.
- Financial Coordination
- Assist in fee collection, issuing receipts, and updating ledgers.
- Prepare fee-related reports for management.
- Communication & Support
- Act as a point of contact between management, faculty, students, and parents.
- Handle complaints, requests, and feedback.
- Compliance & Reporting
- Maintain compliance with educational board/university requirements.
- Prepare periodic reports for management.
Admission Process – Education Institute
Here's a standard flow for school/college admission:
Step 1 – Inquiry & Information
- Collect basic details of the inquirer.
- Provide prospectus, course brochures, and fee structure.
- Explain eligibility criteria, important dates, and required documents.
Step 2 – Application Form Submission
- Issue application form (physical or online).
- Accept completed forms with necessary documents:
- Birth certificate / ID proof
- Previous academic records
- Transfer/migration certificate (if applicable)
- Passport-size photographs
Step 3 – Screening Process
- Verify documents.
- Schedule entrance tests, interviews, or counseling sessions (if applicable).
- Forward results to the admission committee.
Step 4 – Selection & Offer Letter
- Prepare a list of selected candidates.
- Issue provisional admission letters.
- Inform about fee payment deadline.
Step 5 – Fee Payment & Confirmation
- Collect admission/tuition fees.
- Issue receipts.
- Update student database with enrolled candidate details.
Step 6 – Orientation & Enrollment
- Provide timetable, ID cards, and student handbook.
- Conduct orientation for students/parents.
- Officially mark the student as "Enrolled" in records.
Job Type: Full-time
Pay: ₹8, ₹28,179.52 per month
Work Location: In person
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