HR & Admin Manager (Statutory, Payroll)

Job Description: HR & Admin Manager (Statutory, Payroll & Compliance)

1. Statutory Compliance & Government Liaison

 Ensure Full Statutory Compliance: Maintain up-to-date knowledge of labor laws and statutory

regulations (ESI, PF, Factories Act, etc.), ensuring the company is compliant at all times.

 ESI & PF Challan Preparation (VIP & Contractors): Monthly preparation and timely

remittance of Employee State Insurance and Provident Fund contributions for both in-house and

contractual employees.

 PF/ESI Master Sheet Follow-up: Maintain and regularly update master tracking sheets to ensure

accuracy of statutory deductions and compliance.

 PF Claims (Advance, Merge & Settlement): Coordinate and process employee requests for

advance withdrawals, account merges, and final settlements under PF norms.

 ESI Claims Processing: Assist employees in ESI-related reimbursements, including Form 22

submissions and managing e-Pehchan cards.

 Inspector of Factories Liaison: Follow up on inspections and coordinate compliance with the

requirements laid down by the Factory Inspectorate.

 DSC Key Management: Periodically update and manage the Digital Signature Certificates

(DSC) for companies such as Natural Tex and RR Co for statutory filings.

2. HR Operations & Documentation

 Recruitment & Onboarding: Coordinate end-to-end recruitment, from candidate sourcing to

onboarding formalities, aligning with departmental needs.

 HR Document Verification: Final review and audit of employee records, joining kits,

background checks, and HR-related legal documents.

 Salary Verification: Conduct weekly and monthly payroll audits, ensuring timely and accurate

disbursement of salaries and related benefits.

 Staff Personal Files Management: Ensure all employee files are updated, complete, and

securely maintained in compliance with audit requirements.

 Monthly Bonus Statements: Prepare detailed bonus statements based on eligibility,

performance, and attendance.

 Monthly Manpower MIS: Generate and submit MIS reports reflecting current manpower

strength, turnover, and headcount variances.

 Employee Retention & Conflict Resolution: Address employee grievances, manage conflict

situations professionally, and design initiatives for workforce retention and engagement.

3. Contractor & Wage Management

 Wage Costing Reports (VIP): Prepare analytical reports comparing actual wages against

budgets to control labor costs and optimize resource allocation.

 Contractor Wage Bill Verification: Scrutinize contractor-submitted wage bills for accuracy and

adherence to agreed wage structures.

 Workers' Wages Head Count: Regularly monitor and validate attendance and wage

calculations for all factory floor workers.

4. Safety, Health & Compliance Initiatives

 Factory Health & Safety Monitoring: Implement and oversee occupational health & safety

policies, ensuring compliance with legal and company standards.

 Fire Fighting & Mock Drill Records: Maintain logs of mock drills and firefighting training

activities; ensure periodic drills are conducted and documented.

 Safety Program Implementation: Drive safety awareness initiatives, training, and compliance

campaigns across departments.

5. Admin & Logistics Management

 Administrative Activities: Supervise day-to-day administrative operations; ensuring office

supplies, housekeeping, and infrastructure maintenance are effectively managed.

 Transport Monitoring: Track daily transport usage, prepare headcount reports, and ensure

transport arrangements meet workforce needs.

 Canteen & Transport Bill Verification: Review and approve vendor bills related to staff

transport and food services.

 Insurance File Maintenance: Maintain updated records of employee and asset insurance

policies, and support claims processing when needed.

6. Training & Development

 Employee Development Programs: Organize and facilitate training sessions to upskill staff in

technical, compliance, and soft skill areas, promoting a continuous learning culture.

Key Skills Required:

 Strong understanding of labor laws and statutory regulations

 Payroll processing and auditing

 Excellent interpersonal and conflict resolution skills

 Proficiency in MS Excel, ERP systems, and statutory portals (EPFO, ESIC)

 Organizational and time management abilities

•  Attention to detail and high level of accuracy