
Administrative Officer
1 day ago
Position: Administrative Officer | Walk in Interview
Position Overview:
We are seeking a highly organized and experienced Administrative Officer with a minimum of 7 years of experience in administrative roles, preferably within the construction industry. The ideal candidate will be responsible for managing day-to-day administrative operations, ensuring smooth workflow and supporting project teams.
Key Responsibilities:
- Office Administration:
- Oversee daily office operations, including maintenance, supplies and facility management.
- Manage incoming and outgoing correspondence, documentation and filing systems.
- Maintain and update office records, including contracts, permits and employee files.
- Project Support:
- Provide administrative support to project managers and site teams, including scheduling meetings and preparing reports.
- Assist with procurement processes by coordinating with vendors and suppliers.
- Track and manage project-related documentation, such as contracts, invoices and approvals.
- Human Resource Support:
- Manage attendance, leave records and payroll coordination for employees.
- Support recruitment activities by scheduling interviews and onboarding new employees.
- Ensure compliance with company policies and labor laws.
- Financial Administration:
- Assist in budget tracking, expense reporting and petty cash management.
- Coordinate with the finance team to process invoices and payments.
- Maintain records of purchases, bills and reimbursements.
- Coordination and Communication:
- Act as a point of contact between internal teams, clients and external stakeholders.
- Prepare and distribute internal communications, such as memos and announcements.
- Handle travel arrangements and itineraries for staff and management.
- Statutory Compliance and Documentation:
- Ensure compliance with legal and organizational regulations in all administrative activities.
- Maintain and renew company licenses, certifications and permits as required.
- Problem Solving and Process Improvement:
- Identify areas for administrative efficiency and implement process improvements.
- Resolve day-to-day operational issues promptly to ensure smooth workflow.
Qualifications and Requirements:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative roles, preferably in construction or a related industry.
- Proficiency in office management software (e.g., MS Office Suite).
- Excellent organizational, time management and multitasking skills.
- Strong written and verbal communication abilities.
- Familiarity with construction project documentation and compliance requirements is an advantage.
- Ability to handle sensitive information with confidentiality and professionalism.
Key Competencies:
- Attention to detail and accuracy in recordkeeping.
- Strong problem-solving and decision-making skills.
- Team collaboration and interpersonal skills.
- Adaptability and ability to work in a fast-paced environment.
Location: Puducherry Railway Station, 16a, Colas Nagar Puducherry 605001
Date: 06 Oct 2025 to 11 Oct 2025
Time: 9 AM to 5 PM
Contact No:
Job Type: Full-time
Experience:
- Administrative Officer: 7 years (Preferred)
Work Location: In person
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