Office Assistant

4 days ago

Puducherry, Puducherry, India Bakiya Construction Full time

We are seeking a highly organized and reliable Operations Executive to handle the company's daily administrative, accounting, and client coordination activities. This role is critical in ensuring accurate documentation, timely billing and payroll processing, and smooth client communication. The ideal candidate should be proactive, detail-oriented, and comfortable managing both office-based and field responsibilities.

1. Attendance and Payroll Management

  • Maintain accurate records of employee attendance and leaves.
  • Coordinate with management to process monthly payroll on schedule.
  • Verify attendance data and ensure compliance with company policies.
  • Handle queries related to salary, deductions, and timesheets.

2. Accounts and Billing Documentation

  • Prepare and manage client billing documentation including invoices, receipts, and supporting papers.
  • Track payments, follow up with clients for pending dues, and update records in real time.
  • Work closely with the accounts team to ensure proper reconciliation of bills and expenses.
  • Maintain a filing system for all financial and billing records.

3. ITR and Financial Coordination

  • Assist in the preparation and follow-up of ITR (Income Tax Return) filings with the accounting team.
  • Coordinate with external auditors or accountants to provide necessary documents.
  • Maintain compliance-related records for audit and taxation purposes.

4. Project and ROW Documentation

  • Maintain Right of Way (ROW) documentation and ensure all project-related paperwork is updated and approved.
  • Support the project team in organizing site-related documents and permits.
  • Ensure documentation accuracy and completeness before project submissions.

5. Client and Field Operations

  • Visit client locations as required to submit documents, collect payments, or verify on-site records.
  • Build and maintain strong professional relationships with clients for smooth coordination.
  • Represent the company professionally during client interactions and ensure commitments are met.

6. Administrative Support

  • Handle general office coordination, filing, and correspondence.
  • Support management in scheduling meetings, preparing reports, and following up on tasks.
  • Contribute to process improvement by suggesting better documentation and reporting methods.

Job Types: Full-time, Fresher

Pay: ₹9, ₹16,000.00 per month

Work Location: In person

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