Purchase & Export Documentation

1 week ago


Navi Mumbai, Maharashtra, India Quick Placements Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Roles and Responsibilities:

Export Documentation & Trade Compliance

  • Prepare and process all essential export documents (CI, PL, B/L, AWB, COO).
  • Coordinate shipment bookings, track status, and manage instructions with freight forwarders.
  • Commercial Invoices (CI), Packing Lists (PL), Bill of Lading (B/L) or Air Waybills (AWB), and Shipping Instructions (SI).
  • Ensure all documents strictly adhere to national and international trade regulations, customs requirements, and company policies.
  • Verify all shipping marks, numbers, and weights accurately match the goods and documents.
  • Liaise daily with freight forwarders, carriers, customs brokers, and internal Sales/Warehouse teams to confirm schedules, manage bookings, and resolve documentation discrepancies promptly.
    Maintain a systematic and auditable archive of all export files, correspondence, and final documents.

Purchasing & Supply Chain Coordination

  • Liaise directly with the Purchasing team to monitor and expedite open Purchase Orders (PO) for timely material/product delivery.
  • Secure and verify mandatory supplier compliance documents (e.g., Certificates of Analysis - COA, ingredient data) required for F&B exports.
  • Coordinate with Warehouse/QA teams to verify product dates, batches, and remaining shelf life before loading.
Requirements

Skills:

  • Minimum 3+ years experience in export documentation and logistics.
  • Proven background in both logistics documentation and procurement/purchasing support.
  • Expert knowledge of Incoterms, L/C negotiation, and F&B trade certifications.
  • Proficiency with MS Excel.


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