Executive Assistant to the Chairman

5 days ago

Varachha Surat Gujarat, India Stratefix Professional Pvt. Ltd. Full time ₹ 6,00,000 - ₹ 7,20,000 per year

Key Responsibilities

  • Provide high-level administrative and strategic support to the Chairman. - Manage scheduling, travel logistics, and confidential communications.

  • Prepare executive briefs, emails, reports, and presentations on behalf of directors

  • Act as a liaison between the Chairman and departmental heads to ensure alignment on priorities.

  • Act as liaison to chairman during client communications and meetings - Prepare MOMs of the Key meetings

  • Act as bridge between management and HR Department

  • Schedule and coordinate internal and external meetings, ensuring agenda preparation and follow-ups

  • Maintain confidentiality of Director's discussions, company strategies, and employee information

  • Assist in preparing quarterly and annual reports, financial overviews, and market trend analyses for the directors

  • Assist in coordinating and tracking key business initiatives and projects. Finance Operations

  • Coordinate with finance and production teams to ensure timely availability of financial resources.

  • Monitor budget allocations and expenditures related to manufacturing processes. - Co-ordinate financial bottlenecks do not impede production timelines.

  • Support internal financial coordination. Payment Recovery (Post-Sales)

  • Oversee client follow-ups for outstanding payments post-delivery.

  • Maintain structured recovery logs and ensure timely escalation of unresolved cases.

  • Collaborate with sales and finance teams to optimize recovery strategies and client communication.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration, Finance, or Human Resources (MBA preferred).

  • 5 to 7 years of experience in executive support or cross-functional coordination roles.

  • Strong understanding of manufacturing, finance workflows and HR operations.

  • Excellent stakeholder management, communication, and negotiation skills.

  • Proficiency in MS Office, Calendar Management, ERP systems, and CRM platforms.

  • Ability to work under pressure, manage multiple priorities, and maintain confidentiality.

  • Fluency in English, Hindi, and Gujarati (preferred for regional coordination).

Preferred Attributes

  • Prior experience in the jewellery or luxury goods manufacturing sector.

  • Exposure to grievance redressal mechanisms and production

-linked financial planning.

  • High emotional intelligence and professional maturity.

  • Strong analytical thinking and problem

-solving capabilities.

Job Type: Full-time

Pay: ₹50, ₹60,000.00 per month

Benefits:

  • Food provided
  • Internet reimbursement
  • Provident Fund

Work Location: In person

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