Human Resource Manager

HRIS administration:

• Staff attendance management & payment administration in Darwinbox system.
• New joinee staff master creation
• New user login creation in HRIS for Staff employees and provide training for attendance checking, leave application and pay-slip checking etc.
• Staff Salary Input detail on 21st of every month to HO
• Distribution staff salary on 30th or 31st of the month
• Complete exit formalities and make Full & Final output detail to HO

Payroll Administration (MMC and HRIS) :

• Salary finalization of workers and disbursement detail to accounts by 4th date of month.
• Salary, wages and arrear preparation & checking for on roll workers and contractual labour.
• Salary and Full & final input sheet provide to HO and distribute after final review.
• Flexi salary emoluments disbursed detail send to accounts.
• TDS declaration documents submission/coordinate to staff with HO.
• Bonus/Incentive/Imprest, LWW and loan/advance detail provide to HO and disburse after final review.
• Salary audit conduct by accounts department.
• Wages approval notes preparation.

Workers Hiring as per Manpower Planning:

• Supervision and salary finalization of new joinees
• Outsource critical manpower planning.

Compliances:

• On time prepare ESIC & PF Monthly challan & deposit on or before 15th of every monthRole & responsibilities.

• Monthly compliance report preparation along with litigation cases, scan copies of concerned compliance send to HO.

• Responsible in Liasoning with PF, ESI, Labour department & Statistical department
• WMRS compliance and record keeping.
• Prepare ground water meter record on monthly basis and return filling to Punjab Water Regulation & Dev. Authority
• Inspection conducts through government officials.
• Maintain various registers under factory act.
• Preparation of Bonus- C register and Annual return in D form.
• Renewal every year Fire NOC Certificate
• Plant Machinery & Drinking water test as per plan/certificate
• Maintain Hazardous waste (spent oil & E-waste) record on monthly basis and arrangement for its lifting.
• Form 4 & 5 submission yearly to PPCB
• Maintain committees under Factory act like Canteen, Safety, POSH & Works committee.
• Update legatrix tasks on regular basis.
• Factory act returns:
• Submission of quarterly employment exchange return /perennial employment exchange return, Half yearly return & annual returns under factory act.

Contractual Compliances (3 Nos. Contractors):

• Renewal every year contract labour licence
• Ensure manpower strength as per labour license.
• Records verification of contractors compliance like Muster roll, Adult worker register, PF, ESI challans, ECR, returns (LWF, Half yearly returns).
• Timely submission of Return no. XXV.
• Prepare/check bill of wages and submit in accounts dept. for timely payment.

Reports & MIS:

• Monthly Account MIS (Staff) on 4th.
• Checking Monthly accounts MIS of workers
• TDS reports/ Bank statement of salary and reimbursement.
• Actual Value report of LWW, Bonus & Gratuity (Staff).
• Monthly preparation of SD sheet.
• Monthly savior Hours report to HO.
• MIS of suggestions recorded as per suggestion scheme.

Safety:

• Coordinate safety round with HODs on monthly basis, quarterly Safety audit and meeting.
• Coordinate for safety week celebration every year(4th to 10th March)
• Firefighting extinguishers monitoring.
• Section wise display of First aid boxes.
• Coordinate mock drill and firefighting arrangements.
• Follow-up for why-why analysis report of accident/misshaping.
• Near miss accidents update
• Fire drill once in two months.

Workers Skill Development:

• Conduct general safety trainings (for workers twice in a month).
• Conduct firefighting and first aid training for employees

• Induction PPT to new joinees workers

• Close monitoring of Compliances

• Update legatrix tasks on regular basis
• Manpower Planning & fulfill the requirement on time
• Attendance and Payroll Administration of Staff
• Payroll & Accounts related MIS
• Grievances handling
• Compliance handling (On Roll & Contractual)
• Safety Coordinator

Pantry, gardening and vehicle facility management

Miscellaneous jobs:

• Facilitate benefits for employees under various Labour Welfare schemes.
• Filling up PF Pension Claim & Death claim forms.
• Checked full and final of workers
• Coordinate with internal or external auditors
• Worker of the month nomination display on notice board and letter prepare and prize distribute.

Handling worker grievances.

Preferred candidate profile