Executive Assistant to CEO

18 hours ago

Andheri, Maharashtra, India Artivibe Crafts Pvt ltd Full time ₹ 2,16,000 - ₹ 3,00,000 per year

Executive Support:

  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as a gatekeeper and manage the flow of information to the CEO.
  • Draft, review, and send communications on behalf of the CEO, as and when required.
  • Assist with preparation and editing of presentations, reports, and other documents as needed.

Administrative Duties:

  • Organize and maintain files and records, ensuring that materials are easily accessible.
  • Conduct research and provide information to the CEO as required.
  • Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle confidential and sensitive information with the utmost discretion.

Project Management:

  • Support the CEO in managing special projects, tracking progress, and ensuring deadlines are met.
  • Collaborate with various departments to support cross-functional initiatives.

Relationship Management:

  • Liaise with internal and external stakeholders on behalf of the CEO.
  • Build and maintain strong relationships with key stakeholders.
  • Represent the CEO in a professional and positive manner during interactions with stakeholders.

Travel and Event Coordination:

  • Plan and organize executive travel itineraries, accommodation, and related logistics.
  • Assist in organizing company events, meetings, and conferences attended by the CEO.

Required Qualification:

  • Bachelor's degree preferred (Business Administration, Communications, or related field)
  • Additional certifications in office administration or project management are a plus
  • 1-3 years of experience as an Executive Assistant or similar role, preferably supporting C-level executives.
  • Proficiency in Google Workspace(Gmail, Google Docs, Google Sheets, Google Slides).
  • Experience with calendar management systems (Google Calendar, Outlook Calendar), travel booking platforms and expense management tools
  • Experience in project management is a plus.
  • Exceptional organizational and time management skills with the ability to multitask and prioritize.
  • Strong written and verbal communication skills.
  • High level of professionalism, integrity, and discretion in handling confidential information.
  • Ability to work independently and anticipate needs.

Key Attributes:

  • Proactive: Takes initiative and anticipates the needs of the CEO before they arise.
  • Detail-oriented: Pays close attention to details, ensuring accuracy and thoroughness in all tasks.
  • Adaptable: Able to work in a fast-paced, ever-changing environment.
  • Problem-solver: Can think critically and provide solutions to challenges that may arise.
  • Strong Interpersonal Skills: Ability to work well with a diverse group of people and maintain positive relationships.

Job Types: Full-time, Permanent, Fresher

Pay: ₹18, ₹25,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Application Question(s):

  • Where are you based out of?
  • What salary are you expecting?
  • How soon can you join?

Work Location: In person

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