Recruiting Coordinator

About Oleria

Oleria provides adaptive and autonomous identity security solutions that help organizations accelerate at the pace of change, trusting that their data is protected. Oleria enables organizations to have comprehensive visibility into their access posture and autonomously identifies and mitigates access risks before they can be exploited. Founded by cybersecurity industry veterans with decades of experience building and operating some of the world's largest security programs, Oleria allows organizations to pursue their best ideas, removing the barriers that keep team members from collaborating. Oleria has received over $43M in funding from Evolution Equity Partners, Salesforce Ventures, Tapestry VC, Zscaler, and other technology luminaries. Oleria sets business free. For more information, please visit  and follow Oleria on LinkedIn and Twitter.

Oleria was founded by notable industry senior leaders Jim Alkove and Jagadeesh Kunda, with deep security, data, and SaaS experience building and securing some of the world's largest platforms and products used by billions of people worldwide every day. Our customers are Fortune 500 corporations and public sector organizations, making your contributions vital to improving data security for millions worldwide.

About The Job

As an early-stage startup experiencing rapid growth, we're building a world-class team of passionate and driven individuals who are eager to make a significant impact. We're looking for a highly organized and communicative Recruiting Coordinator to play a crucial role in scaling our team by ensuring a seamless and positive candidate experience. If you thrive in a fast-paced environment, possess exceptional scheduling and communication skills, and are excited to contribute to the growth of a cutting-edge cybersecurity company, we encourage you to apply to this contract role that has the potential to turn into a full time role over time.

• Manage and coordinate all aspects of the interview scheduling process, including remote (video conferencing), onsite, and live event interviews .
• Serve as the primary point of contact for candidates and internal interviewers, ensuring efficient, warm, and detailed communication throughout the interview lifecycle.
• Utilize our Lever applicant tracking system to schedule interviews, track candidate progress, and maintain accurate records.
• Proactively identify and resolve scheduling conflicts and logistical challenges, ensuring a smooth and positive experience for all parties involved.
• Collaborate closely with recruiters and hiring managers to understand their scheduling needs and preferences.
• Prepare and track interview schedules and candidate information.
• Coordinate candidate travel and accommodation for onsite interviews, as needed.
• Ensure a welcoming and professional experience for onsite candidates.
• Coordinate conference rooms for interviews.
• Assist with the planning and execution of recruiting events, such as career fairs or virtual information sessions.
• Maintain a high level of confidentiality regarding candidate and company information.
• Contribute to initiatives focused on improving the candidate experience and streamlining the recruiting process.
• Assist with other administrative tasks related to the recruiting coordination function.
• Work effectively in a fast-paced environment, managing a high volume of scheduling requests and striving to meet scheduling goals.
• Provide exceptional support to the recruiting team and contribute to a positive and collaborative team environment.

• Proven experience (2+ years) as a Recruiting Coordinator or Scheduler, ideally within a fast-paced environment.
• Demonstrable experience working directly with Applicant Tracking Systems (ATS) for scheduling and managing candidate workflows (specify preferred ATS if applicable, e.g., Greenhouse, Lever, Workday).
• Exceptional organizational skills and meticulous attention to detail, with a proven ability to manage complex and high-volume interview schedules.
• Strong proficiency in coordinating various interview formats, including remote (video conferencing), onsite, and live event interviews.
• Excellent written and verbal communication skills, capable of crafting professional, warm, and detailed communications with diverse stakeholders.
• Highly developed interpersonal and social skills, with the ability to build rapport and maintain positive relationships with candidates and internal teams.
• Strong problem-solving skills and the ability to proactively identify and resolve scheduling conflicts and logistical challenges in a timely manner.
• Comfort and experience working in a fast-paced environment with the ability to manage time effectively and meet scheduling quotas or targets.
• Ability to prioritize tasks effectively and adapt to changing priorities in a dynamic startup setting.
• Experience managing candidate travel and logistics for onsite interviews, if applicable.
• Proficiency in using calendar applications (e.g., Google Calendar) and other productivity tools.
• Ability to maintain confidentiality and handle sensitive candidate and company information with the utmost discretion and professionalism.
• Experience with employer branding initiatives and candidate experience enhancements is a plus.
• Familiarity with basic HR principles and recruiting processes.
• A proactive and resourceful approach with a willingness to take initiative and contribute to the overall success of the recruiting team.

Rate: ₹200 to ₹600 per hour based on experience and qualifications