Executive Assistant/Office Manager

4 days ago

Gurgaon, Haryana, India SHEOWS Full time ₹ 4,20,000 - ₹ 6,00,000 per year

Interested candidates can directly call or send their resumes on WhatsApp

Organization: SHEOWS (Saint Hardyal Educational and Orphans Welfare Society)

Reports To: CEO

Employment Type: Full-Time

About SHEOWS

SHEOWS is a non-profit organization dedicated to the care and rehabilitation of destitute elderly citizens. Through old-age homes, healthcare, and outreach programs, we restore dignity and improve quality of life for India's most vulnerable seniors.

Position Summary

We are seeking a proactive and detail-oriented Administrative Assistant to support the CEO and administrative functions of SHEOWS. The ideal candidate will have strong numerical aptitude and organizational skills. Female candidates with a background in Mathematics are encouraged to apply. Freshers from a B.Com (Maths) background may also be considered.

Key Responsibilities

  • Assist in day-to-day administrative tasks, including record-keeping, filing, and documentation.
  • Support the team in data entry, voucher preparation, and basic bookkeeping.
  • Handle incoming calls, emails, and correspondence professionally.
  • Maintain and update databases, registers, and reports as required.
  • Coordinate meetings, appointments, and logistics for the office.
  • Assist with procurement of office supplies and inventory management.
  • Prepare simple financial summaries, spreadsheets, and reports under supervision.
  • Liaise with internal teams to ensure smooth operations.

Qualifications & Experience

  • Bachelor's degree preferred; background in Mathematics or B.Com is an advantage.
  • Freshers may apply; prior internship or administrative experience will be an added benefit.
  • Good numerical and analytical skills.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and basic computer operations.
  • Strong written and verbal communication skills in English and Hindi.
  • High attention to detail, organizational ability, and confidentiality.

Preferred Profile

  • Female candidates are encouraged to apply.
  • A proactive, reliable, and team-oriented individual eager to learn and grow in an NGO environment.

Key Competencies

  • Attention to Detail & Accuracy
  • Organizational and Time Management Skills
  • Basic Accounting & Numerical Skills
  • Communication & Interpersonal Skills
  • Confidentiality & Professionalism

Job Types: Full-time, Permanent

Pay: ₹25, ₹35,000.00 per month

Benefits:

  • Paid sick time

Ability to commute/relocate:

  • Gurugram, Haryana: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • Do you have any experience in using MS- Excel?
  • What is your current in-hand salary?
  • What is your expected in-hand salary?

Work Location: In person

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