Payroll and Admin Executive

5 days ago

Hyderabad, Telangana, India Inco Builders Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Job Title: Payroll and Admin Executive

Location: Head Office

Department: HR & Administration

Reports To: HR Manager

Job Purpose:

  • To manage payroll processing and administrative operations across office and project sites

    • Ensure accurate salary calculation, compliance with statutory requirements, and smooth functioning of admin support services

Key Responsibilities:

Payroll Responsibilities:

  • Collect and verify attendance and leave data from biometric systems and site teams

    • Prepare monthly payroll sheets for staff and site workers based on attendance, overtime, and approved leaves

    • Calculate salaries, allowances, deductions (PF, ESI, TDS, PT), and other payroll components

    • Generate payslips and submit payroll summaries to finance/accounts for salary disbursement

    • Maintain and update employee salary records (new joiners, exits, increments, etc.)

    • Coordinate with finance for timely salary payments and statutory submissions

    • Address employee queries regarding salary, deductions, and tax-related matters

    • Ensure compliance with all applicable labor laws and statutory regulations

Administrative Responsibilities:

  • Monitor biometric attendance at all sites and ensure daily sync of data

    • Follow up with site administrators for attendance accuracy, ID card issuance, and uniform distribution

    • Maintain records of employee deployment, transfers, and manpower movement

    • Coordinate office admin activities such as stationery, housekeeping, facility management, etc.

    • Assist in onboarding and exit formalities (admin side) for employees

    • Handle employee accommodation, transportation, and basic welfare needs at sites (if applicable)

    • Maintain asset inventory and ensure records are updated for all office/site assets

    • Support in organizing internal meetings, events, and training programs

Required Skills & Qualifications:

  • Bachelors degree in HR, Business Administration, or Commerce

    • 24 years of experience in payroll and administration (preferably in construction or infrastructure industry)

    • Strong knowledge of payroll processing, statutory compliance (PF, ESI, TDS), and labor regulations

    • Proficient in MS Excel (formulas, pivot tables) and payroll software (Tally, HRMS, ERP)

    • Good communication and coordination skills with site and office teams

    • Attention to detail, accuracy in data handling, and ability to maintain confidentiality

Preferred Attributes:

  • Experience handling multi-location payroll and site administration

    • Familiarity with biometric attendance systems and troubleshooting basic issues

    • Organized, disciplined, and process-oriented approach

    • Ability to work under pressure and meet deadlines

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