Payroll and Admin Executive
5 days ago
Job Title: Payroll and Admin Executive
Location: Head Office
Department: HR & Administration
Reports To: HR Manager
Job Purpose:
- To manage payroll processing and administrative operations across office and project sites
• Ensure accurate salary calculation, compliance with statutory requirements, and smooth functioning of admin support services
Key Responsibilities:
Payroll Responsibilities:
- Collect and verify attendance and leave data from biometric systems and site teams
• Prepare monthly payroll sheets for staff and site workers based on attendance, overtime, and approved leaves
• Calculate salaries, allowances, deductions (PF, ESI, TDS, PT), and other payroll components
• Generate payslips and submit payroll summaries to finance/accounts for salary disbursement
• Maintain and update employee salary records (new joiners, exits, increments, etc.)
• Coordinate with finance for timely salary payments and statutory submissions
• Address employee queries regarding salary, deductions, and tax-related matters
• Ensure compliance with all applicable labor laws and statutory regulations
Administrative Responsibilities:
- Monitor biometric attendance at all sites and ensure daily sync of data
• Follow up with site administrators for attendance accuracy, ID card issuance, and uniform distribution
• Maintain records of employee deployment, transfers, and manpower movement
• Coordinate office admin activities such as stationery, housekeeping, facility management, etc.
• Assist in onboarding and exit formalities (admin side) for employees
• Handle employee accommodation, transportation, and basic welfare needs at sites (if applicable)
• Maintain asset inventory and ensure records are updated for all office/site assets
• Support in organizing internal meetings, events, and training programs
Required Skills & Qualifications:
- Bachelors degree in HR, Business Administration, or Commerce
• 24 years of experience in payroll and administration (preferably in construction or infrastructure industry)
• Strong knowledge of payroll processing, statutory compliance (PF, ESI, TDS), and labor regulations
• Proficient in MS Excel (formulas, pivot tables) and payroll software (Tally, HRMS, ERP)
• Good communication and coordination skills with site and office teams
• Attention to detail, accuracy in data handling, and ability to maintain confidentiality
Preferred Attributes:
- Experience handling multi-location payroll and site administration
• Familiarity with biometric attendance systems and troubleshooting basic issues
• Organized, disciplined, and process-oriented approach
• Ability to work under pressure and meet deadlines
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