Admin & Facility Executive

1 day ago

Mumbai, Maharashtra, India The Art Of Living HR Full time ₹ 88,800 - ₹ 4,13,679 per year

Key Responsibilities :

Administration: ∙Vendor Management with good negotiation skills ∙Maintain proper documentation for administrative activities ∙Vehicle Management ∙Logistics coordination

Facility Management :∙Oversee operation and maintenance of infrastructure: office premises, electrical systems, plumbing, etc. ∙Ensure workplace safety and fire safety ∙Supervise cleaning, pest control, and hygiene standards across office facilities ∙Coordinate preventive and breakdown maintenance with facility vendors. ∙Monitor energy consumption and implement cost-saving initiatives (LED lighting, etc.) ∙Oversee AMC contracts and ensure service levels are met ∙Taking care of indoor Plants

Vehicle Management ∙Manage company-owned cars ∙Schedule and supervise regular maintenance, servicing, and repairs of all vehicles. ∙Ensure compliance with RTO regulations, insurance renewals, PUC certificates, and other statutory requirements. ∙Manage driver schedules, discipline, training, and performance. ∙Plan routes, allocate vehicles for staff/guest movements, and monitor fuel consumption. ∙Maintain vehicle usage records, logbooks, and expense reports. ∙Ensure timely replacement/upgrade of vehicles as per usage and lifecycle.

People & Vendor Coordination ∙Liaise with internal departments for admin, facility, and transport requirements. ∙Manage contracts with facility management companies, security agencies, transport vendors, and housekeeping providers.

Skills & Competencies ∙Strong organizational and multitasking skills. ∙Knowledge of facility and vehicle management systems and statutory compliances. ∙Problem-solving ∙Computer literate ∙English speaking ∙Adaptable to changing environment due to AI

Qualifications & Experience ∙Graduate (preferred: degree/diploma in Facility/Vehicle/Administration Management or related field). ∙

1 year experience in administration, facility and vehicle management in a good company

Job Type: Full-time

Pay: ₹10, ₹34,639.59 per month

Work Location: In person

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