Executive / Sr. Executive - EA & Admin

3 days ago

Mumbai, Maharashtra, India SAFE Refrigerations Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Job Summary:

The EA & Admin Executive will provide high-level executive support to the management, ensuring smooth day-to-day operations and effective coordination across departments. This role combines executive assistance, office administration, vendor management, and communication responsibilities to maintain efficiency and professionalism within the organization.

Key Responsibilities:

Executive Assistance:

  • Manage and coordinate the Directors calendar, appointments, travel plans, and meetings.
  • Draft, review, and manage correspondence, reports, and presentations on behalf of management.
  • Prepare meeting agendas, record minutes, and follow up on action items.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Liaise between senior management and internal/external stakeholders for smooth communication.

Administration:

  • Oversee office operations and ensure smooth functioning of daily administrative tasks.
  • Manage office supplies, stationery, courier dispatches, and maintenance requirements.
  • Coordinate with vendors for procurement, AMC renewals, and service agreements.
  • Supervise housekeeping, office facilities, and ensure a clean and organized workplace.
  • Handle travel bookings, hotel arrangements, and logistics for employees and guests.
  • Maintain company records, employee attendance data, and documentation as required.

Coordination & Communication:

  • Support HR and Accounts teams with documentation, onboarding arrangements, and event coordination.
  • Assist in organizing company events, meetings, exhibitions, and conferences.
  • Ensure timely circulation of internal communications, notices, and updates.

Key Skills & Competencies:

  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • High level of integrity and confidentiality.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Professional appearance and interpersonal skills.
  • Ability to work independently and manage priorities effectively.

Qualifications & Experience:

  • Graduate
  • 5–8 years of experience as Executive Assistant or Admin Executive.

  • Sr. HR Executive Operation

    2 weeks ago

    Navi Mumbai, Maharashtra, India Alpine Executive Search Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Position: Sr. Executive HR OperationsLocation: Rabale, Navi MumbaiIndustry: PowerKey Responsibilities:Manage end-to-end HR operations including onboarding, attendance, payroll coordination, and employee records.Handling all HR activities at the factorySupport statutory compliance, employee engagement, and HR documentation.Coordinate with internal departments...

  • EA To CMD

    2 weeks ago

    Mumbai, Maharashtra, India Career Stars Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    EA - 3Right hand - CMD managing day-to-day opssmooth inter-departmental coordinationhandling admin, travel, official responsibilities Front Desk & Admin Exe -4 Femalemanaging front offhousekeeping- 7 story bldgpantrysecurity coordination Required Candidate profileAge-35yrsExcellent in communicationPresentable good looking in their personalityShould be...

  • Admin Executive or Manager

    1 week ago

    Mumbai, Maharashtra, India ICONIC BUSINESS SOLUTION LLP Full time ₹ 3,60,000 per year

    Designation- Admin ExecutiveWork Experience -1-2 YearsLocation -ThaneSKILL SETS REQUIREDMandate· Experience in handling admin, facilities management, transport,· Team oriented, highly motivated & willing to perform at stretch levels· Facilities management, Transport management, Preventive maintenance, Employee Communication, Audit & compliance related to...

  • ea to chro

    2 weeks ago

    Mumbai, Maharashtra, India Hamilton Housewares (Milton) Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    *Milton is hiring for an EA TO CHRO, Kandivali Mumbai*Working Days - Monday - Saturday ( 2nd & 4th sat off).Role : EA to CHROLocation : Kandivali, Mumbai.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for...

  • Human Resource Executive

    5 days ago

    Mumbai, Maharashtra, India THE Executive Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    HR reports and MIS,performance appraisal,statutory compliances,emplopayroll processingyee grievances,training and development programs. Required Candidate profileHR Executive/HR Manager (Female Candidates Only)Candidate must have experience in Compliance and liasioning

  • Sr. Executive

    1 week ago

    Mumbai, Maharashtra, India KnightStar Services Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Job Description: Sr. Executive - ProcurementJob Title:Executive/Sr. Executive- Procurement Reporting to: Manager - ProcurementLocation: MumbaiMinimum Qualification: Graduate in any streamDesired Qualification: Diploma in Civil/Mechanical stream will be preferredRequired experience range: 3-4 YearsTargeted industry: Logistics/Supply ChainRoles and...

  • Guest Relation Executive

    1 week ago

    Mumbai, Maharashtra, India INEJ EXECUTIVE LOUNGE Full time ₹ 1,80,000 - ₹ 2,40,000 per year

    Job Opening: Guest Relation Executive – Inej Digital Executive Lounge, MumbaiCompany: Ten 11 Hospitality Pvt. Ltd.Location: Mumbai – Inej Digital Executive LoungePosition: Guest Relation Executive (GRE)Experience: 1–3 yearsIndustry Preference: Hospitality | Lounges | Hotels | Premium Dining | Airlines | Customer ServiceRole Overview:We are looking for...

  • Urgent Hiring For Sr. Admin Executive- Administration at Mumbai Location

    7 days ago

    Mumbai, Maharashtra, India Pleasant Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Job Description:Job description for Sr. Admin Executive- AdministrationJob Title: Senior Admin – ExecutiveLocation: MumbaiWorkplace Address: MumbaiStart of services: 1st July'23Job DescriptionBasic knowledge of MS Office is a must.Travel arrangements and Hotel ReservationFacility ManagementManagement of House Keeping and Security ServicesOrganizing...

  • EA- Executive Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Super Scholar Full time ₹ 4,80,000 - ₹ 6,00,000 per year

    Job Title: Executive AssistantLocation: Malad East and Lower Parel, Mumbai, MaharashtraAbout the RoleWe are looking for a proactive, detail-oriented, and organized Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate will be adept at managing calendars, coordinating meetings, preparing...

  • Executive Assistant to Founder and CEO

    1 day ago

    Mumbai, Maharashtra, India F5 Advertainment Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Event Management Company | Full-time | On-siteWe're looking for a smart, proactive Executive Assistantto act as theprofessional shadow to our Founder & CEO. This role blends EA responsibilities with HR & Admin ownership — perfect for someone who thrives in a fast-paced, high-energy environment.What You'll DoManage the CEO's calendar, meetings, travel &...