Director Front Office Executive

2 days ago

Udaipur, Rajasthan, India Tribleveda Full time ₹ 2,50,000 - ₹ 7,50,000 per year

Job Title: Director – Front Office Executive

Job Summary:

The Director – Front Office Executive is responsible for managing and coordinating front office administrative operations. The role focuses on office coordination, documentation, reporting, scheduling, and ensuring smooth day-to-day support to management and staff. This position requires strong communication, organizational, and computer skills, particularly in MS Excel, Word, and PowerPoint.

Key Responsibilities:

1. Office Administration & Coordination

  • Manage overall front office administrative functions.
  • Coordinate with internal departments (HR, Accounts, Admin, etc.) for smooth workflow.
  • Handle correspondence, document control, and record maintenance.
  • Organize meetings, prepare agendas, and take minutes when required.

2. Reporting & Documentation

  • Prepare daily, weekly, and monthly reports for management review.
  • Maintain and update employee or departmental databases as assigned.
  • Create professional presentations, reports, and spreadsheets using MS PowerPoint, Excel, and Word.
  • Draft official letters, circulars, and internal communication.

3. Management Support

  • Provide executive-level support to the Director/Management team.
  • Handle calendar management, scheduling, and follow-ups.
  • Assist in planning and organizing internal events or meetings.
  • Maintain confidentiality of sensitive information and documents.

4. Communication & Coordination

  • Act as a communication bridge between management and departments.
  • Ensure timely dissemination of important information and updates.
  • Follow up on pending tasks and ensure deadlines are met.

5 . Travel & Ticketing

  • Book train tickets through IRCTC for Director/ Management as required.
  • Handle flight, hotel, or cab bookings when needed.
  • Maintain a record of all travel bookings and related expenses.
  • Ensure tickets and travel details are shared timely and accurately.

Required Skills & Competencies:

  • Strong communication and interpersonal skills
  • Excellent organizational and multitasking abilities
  • Proficiency in MS Excel, PowerPoint, and Word
  • Attention to detail and ability to work independently
  • Professional attitude and presentation
  • Ability to handle confidential information with discretion.

Qualifications & Experience:

  • Graduate in Business Administration, Management, or a related field.
  • Female candidates only can apply.
  • 3-4 years of experience in office administration or executive coordination.
  • Proficiency in English (spoken and written).
  • Experience in report preparation and documentation is essential.

Job Types: Full-time, Permanent

Benefits:

  • Cell phone reimbursement
  • Commuter assistance
  • Health insurance
  • Internet reimbursement
  • Provident Fund

Work Location: In person

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