
Documentation - Import & Export
2 days ago
Summary:
Oversees and manages all documentation for import and export operations, ensuring compliance with international trade regulations. Coordinates shipping logistics, customs procedures, and stakeholder communications to enable efficient cross-border movement.
Key Responsibilities:
- Prepare and verify essential shipping and customs documentation: commercial invoices, packing lists, bills of lading (BL), air waybills (AWB), certificates of origin, customs declarations, etc.
- Classify goods correctly using HS codes and ensure tariff accuracy.
- Coordinate with freight forwarders, carriers, customs brokers (including Customs House Agents in India) and other stakeholders to schedule shipments and clear customs.
- Monitor shipment statuses—track arrivals, issue arrival notices, delivery orders, and follow up for timely customs clearance.
- Ensure regulatory compliance with international trade laws, Incoterms, duty relief schemes, and local customs policies.
- Maintain accurate records of all import/export transactions, prepare MIS reports, assist in audits, and manage document filing.
- Liaise with internal departments (finance, operations, sales, purchasing) to ensure seamless shipment coordination and cost management.
Qualifications & Skills:
- Bachelor's degree in International Business, Commerce, Logistics, Supply Chain, or related fields. MBA or Logistics focus preferred.
- Demonstrated experience in freight forwarding, documentation, or import/export operations.
- Proficiency with international trade documentation, Incoterms, custom clearance procedures, and tariff classification.
- Strong organizational, attention to detail, communication, and teamwork skills.
- Familiarity with trade portals (such as ICEGATE in India), ERP/TMS systems, EDI tools, and logistics software.
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