Administration Coordinator

17 hours ago

Ahmedabad, Gujarat, India Intas Foundation Full time ₹ 1,04,000 - ₹ 1,30,878 per year

Primary Responsibilities:

  1. Procurement & Financial Coordination

  2. Collect quotations and negotiate with vendors for optimal pricing and service.

  3. Ensure timely delivery of goods with proper branding.
  4. Procure and issue tech assets (SIM cards, laptops, tabs, dongles) with user guidelines

  5. Oversee procurement of printed stationery and communication materials as per brand guidelines.

  6. Asset Management

  7. Maintain a detailed location-wise asset tracker for physical and electronic assets.

  8. Maintain original lease agreements and monitor AMC and rental contract renewals.
  9. Ensure CCTV and machine installations are completed promptly.

  10. Tech-savvy in operating office equipment and digital gadgets (e.g., Projectors, CCTV Surveillance, Tablets etc.)

  11. Vehicle & Travel Management

  12. Maintain vehicle documentation including RC books, insurance, and PUC renewals.

  13. Track vehicle servicing schedules and ensure branding compliance.

  14. Coordinate staff travel bookings and manage travel agency billing.

  15. Service Agency

  16. Manage housekeeping and security contracts, ensuring timely renewals and compliance.

  17. Verify invoices and coordinate payments.

  18. Others

  19. Ensure SOPs for housekeeping, security, and AMC are updated.

  20. Maintain issuance tracker and coordinate email ID/password management.
  21. Maintain and reconcile asset records quarterly in alignment with CSR compliance.
  22. Maintain electricity and water bill trackers and oversee prepaid card management.
  23. Maintain hard copies of contracts and submit location-wise service trackers quarterly.
  24. Support POSH committee and handle any additional tasks assigned by the project head.
  25. Coordinate ophthalmic and cancer patient treatment programs, verifying beneficiaries, documentation and facilitating payment process.

Required Skills and Knowledge:

  • Ability to manage multiple locations and maintain detailed trackers.
  • Strong negotiation and coordination capabilities.
  • Strong communication and collaboration abilities, with experience in working with cross-functional teams such as Finance, IT, HR, and CSR field teams.
  • Proficiency in maintaining contracts, agreements, and compliance records.
  • Comfortable with handling tech assets and basic IT coordination.
  • Clear and timely communication with internal teams and external vendors.
  • Ability to meet deadlines for renewals, installations, and reporting.
  • Quick resolution of service issues
  • Attention to detail and accuracy in financial and administrative tasks.
  • Adaptability and willingness to learn new technologies and processes.
  • Proficiency in using and working on tools such as Excel, MS Office.

The role requires 40% travel to pan-India locations and communication with varied teams located across the country with different cultural and language orientations. Strong written and verbal communication skills in English required.

Salary and Benefits: Based on candidates experience/qualifications. Other benefits include group life insurance, accidental insurance, reimbursement of travel, medical insurance and leaves as per policy.

  • Administrative Coordinator

    12 hours ago

    Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000

    We are seeking an experienced Administrative Coordinator to join our team. As a key member of our back-office operations, you will be responsible for handling administrative and operational tasks in the mutual funds/insurance sector.Key Responsibilities:Ensure seamless business support by processing administrative tasks efficiently.Provide essential support...

  • Administrative Coordinator

    3 days ago

    Ahmedabad, Gujarat, India beBeeCommunication Full time ₹ 8,00,000 - ₹ 12,00,000

    Key ResponsibilitiesThis position entails managing various administrative and organizational tasks, including scheduling appointments, managing calendars, organizing meetings, and coordinating travel arrangements.Required Skills and QualificationsExceptional organizational and time management abilities, with the capacity to multitask and prioritize...

  • Administrative Coordinator

    2 weeks ago

    Ahmedabad, Gujarat, India beBeeCommunication Full time ₹ 1,04,000 - ₹ 1,30,878

    Job SummaryAs a key member of our administrative team, you will be responsible for managing front desk operations and ensuring smooth interactions with visitors.Coordinating travel and accommodation for employees, including domestic and international bookings;Maintaining office supplies through efficient inventory management;Supporting administrative...

  • Administrative Coordinator

    12 hours ago

    Ahmedabad, Gujarat, India beBeeAdministration Full time ₹ 2,00,000 - ₹ 6,00,000

    Job Description">We are seeking a skilled and experienced Office Manager to oversee daily office operations, provide administrative support, and ensure efficient workflow within the organization.">">Key Responsibilities:">Manage daily office activities to ensure compliance with company policies and procedures.">Provide administrative assistance to staff,...

  • Administration Coordinator

    6 days ago

    Ahmedabad, Gujarat, India Eclat Engineering Full time ₹ 15,00,000 - ₹ 28,00,000 per year

    The Administrative Coordinator manages shipping, travel, events, communications, expenses, supplies, and collaborates with accounts, ensuring smooth operations and supporting organizational productivity with attention to detail and adaptability.Flexi workingMaternity benefits in mediclaim policyHealth insurancePerformance bonusSales incentivesLeave...

  • Administrative Operations Coordinator

    6 days ago

    Ahmedabad, Gujarat, India beBeeAdministration Full time ₹ 60,00,000 - ₹ 80,00,000

    Operational Management is a key aspect of maintaining an efficient workplace. A self-disciplined and dependable Office Manager & Admin oversees the day-to-day operations, ensuring that the office runs smoothly and efficiently.Responsibilities:Maintenance and management of office facilitiesProviding administrative support to employees and delivering excellent...

  • Chief Administrative Coordinator

    2 weeks ago

    Ahmedabad, Gujarat, India beBeeProjectManager Full time ₹ 12,00,000 - ₹ 18,00,000

    Executive AssistantThis role involves providing strategic support to senior executives and contributing to the effective management of office operations.Excellent project management skillsDiscreet and able to manage a contemporary technology-driven officeEye for detail, multi-tasker with great follow-up skillsHighly organized and proactive, able to think...

  • Senior Administrative Coordinator

    2 weeks ago

    Ahmedabad, Gujarat, India beBeeAdministrative Full time ₹ 7,50,000 - ₹ 15,00,000

    Job Title: Senior Administrative CoordinatorAs a key member of our team, the Senior Administrative Coordinator will provide exceptional support to our Director by managing daily operations, coordinating projects, and maintaining confidential information.ResponsibilitiesAct as the primary point of contact between the Director and internal/external...

  • Administrative Operations Coordinator

    5 days ago

    Ahmedabad, Gujarat, India beBeeOperations Full time ₹ 9,000 - ₹ 15,000

    We are seeking a skilled professional to fill the role of Administrative Operations Coordinator. This position will involve providing administrative support, managing data entries, preparing reports, and facilitating communication between departments.About the PositionThis full-time hybrid role requires an organized and detail-oriented individual who can...

  • Sales Cum Administrative Coordination

    1 week ago

    Ahmedabad, Gujarat, India VITAL INTELLIGENCE TECHNOLOGY PRIVATE LIMITED Full time ₹ 22,000 - ₹ 25,000 per year

    Company Name: IVAAN DESIGN STUDIO LLPBrand Name: 7th Avenue jewelleryJob Description: We are looking for female candidates for the role of Sales Cum Administrative Coordination with minimum 2 years of experience in jewellery Industry.Salary: Between 22,000 to 25,000Open Positions: 1 FemaleRole: Sales cum Administrative CoordinationJob Location: S.G.Road,...