Administration Coordinator

4 days ago

Ahmedabad, Gujarat, India Intas Foundation Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Primary Responsibilities:

  1. Procurement & Financial Coordination

  2. Collect quotations and negotiate with vendors for optimal pricing and service.

  3. Ensure timely delivery of goods with proper branding.
  4. Procure and issue tech assets (SIM cards, laptops, tabs, dongles) with user guidelines

  5. Oversee procurement of printed stationery and communication materials as per brand guidelines.

  6. Asset Management

  7. Maintain a detailed location-wise asset tracker for physical and electronic assets.

  8. Maintain original lease agreements and monitor AMC and rental contract renewals.
  9. Ensure CCTV and machine installations are completed promptly.

  10. Tech-savvy in operating office equipment and digital gadgets (e.g., Projectors, CCTV Surveillance, Tablets etc.)

  11. Vehicle & Travel Management

  12. Maintain vehicle documentation including RC books, insurance, and PUC renewals.

  13. Track vehicle servicing schedules and ensure branding compliance.

  14. Coordinate staff travel bookings and manage travel agency billing.

  15. Service Agency

  16. Manage housekeeping and security contracts, ensuring timely renewals and compliance.

  17. Verify invoices and coordinate payments.

  18. Others

  19. Ensure SOPs for housekeeping, security, and AMC are updated.

  20. Maintain issuance tracker and coordinate email ID/password management.
  21. Maintain and reconcile asset records quarterly in alignment with CSR compliance.
  22. Maintain electricity and water bill trackers and oversee prepaid card management.
  23. Maintain hard copies of contracts and submit location-wise service trackers quarterly.
  24. Support POSH committee and handle any additional tasks assigned by the project head.
  25. Coordinate ophthalmic and cancer patient treatment programs, verifying beneficiaries, documentation and facilitating payment process.

Required Skills and Knowledge:

  • Ability to manage multiple locations and maintain detailed trackers.
  • Strong negotiation and coordination capabilities.
  • Strong communication and collaboration abilities, with experience in working with cross-functional teams such as Finance, IT, HR, and CSR field teams.
  • Proficiency in maintaining contracts, agreements, and compliance records.
  • Comfortable with handling tech assets and basic IT coordination.
  • Clear and timely communication with internal teams and external vendors.
  • Ability to meet deadlines for renewals, installations, and reporting.
  • Quick resolution of service issues
  • Attention to detail and accuracy in financial and administrative tasks.
  • Adaptability and willingness to learn new technologies and processes.
  • Proficiency in using and working on tools such as Excel, MS Office.

The role requires 40% travel to pan-India locations and communication with varied teams located across the country with different cultural and language orientations. Strong written and verbal communication skills in English required.

Salary and Benefits: Based on candidates experience/qualifications. Other benefits include group life insurance, accidental insurance, reimbursement of travel, medical insurance and leaves as per policy.

  • Administration Coordinator

    1 week ago

    Ahmedabad, Gujarat, India Eclat Engineering Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    The Administrative Coordinator manages shipping, travel, events, communications, expenses, supplies, and collaborates with accounts, ensuring smooth operations and supporting organizational productivity with attention to detail and adaptability.Flexi workingMaternity benefits in mediclaim policyHealth insurancePerformance bonusSales incentivesLeave...

  • Sales Cum Administrative Coordination

    1 week ago

    Ahmedabad, Gujarat, India VITAL INTELLIGENCE TECHNOLOGY PRIVATE LIMITED Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    Company Name: IVAAN DESIGN STUDIO LLPBrand Name: 7th Avenue jewelleryJob Description: We are looking for female candidates for the role of Sales Cum Administrative Coordination with minimum 2 years of experience in jewellery Industry.Salary: Between 22,000 to 25,000Open Positions: 1 FemaleRole: Sales cum Administrative CoordinationJob Location: S.G.Road,...

  • Administrator

    2 weeks ago

    Ahmedabad, Gujarat, India Real World Solutions Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Responsibilities:* Manage office operations: facilities, supplies, events* Coordinate administrative tasks: scheduling, correspondence, reports* Maintain confidentiality: documents, data, communications

  • Administration Executive

    7 days ago

    Ahmedabad, Gujarat, India Real World Solutions Full time ₹ 4,80,000 - ₹ 9,60,000 per year

    Responsibilities:* Manage office operations* Coordinate HR admin tasks* Support IT services and consulting industry* Execute administrative duties* Oversee administration activities

  • Office Administrator

    2 weeks ago

    Ahmedabad, Gujarat, India Naresh Gohel Photography Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Office Administrator located in Ahmedabad. The Office Administrator will be responsible for handling day-to-day administrative tasks, managing office equipment, ensuring smooth office operations, and providing excellent customer service. Key duties...

  • Administrative Assistant

    1 week ago

    Ahmedabad, Gujarat, India Impact TechLab Full time ₹ 15,00,000 - ₹ 28,00,000 per year

    Location: Ahmedabad, Gujarat (On-site)Department: Executive SupportReports to: CEO & CFO/COORole OverviewWe are seeking a highly organized and proactive Administrative Assistant to provide direct support to the executive leadership team. This role will be based in our Ahmedabad office and will primarily focus on handling day-to-day administrative tasks,...

  • Administrative Assistant

    2 weeks ago

    Ahmedabad, Gujarat, India Sargul Travels Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Administrative Assistant located in Ahmedabad. The Administrative Assistant will be responsible for managing daily clerical tasks, answering and directing phone calls, maintaining and organizing files, scheduling and coordinating meetings, and...

  • Administrative Assistant

    2 weeks ago

    Ahmedabad, Gujarat, India CultureX Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Job Description – Admin ExecutivePosition:Admin ExecutiveLocation:Bodakdev, AhmedabadReports To:HRRole OverviewWe are looking for a reliable and organizedAdmin Executiveto handle daily administrative tasks and support smooth operations within the company. The ideal candidate should be proactive, detail-oriented, and able to manage multiple responsibilities...

  • Office Administrator

    2 weeks ago

    Ahmedabad, Gujarat, India Aura Color Chem Industry Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They...

  • Administrative Executive

    2 weeks ago

    Ahmedabad, Gujarat, India Dermatouch Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Company DescriptionDERMATOUCH is a dermocosmetics skincare brand located in Ahmedabad. We specialize in providing skin-safe formulations infused with clinically proven actives to address various skin issues. Our goal is to help customers achieve flawless skin, regardless of complexion, by offering a wide array of products that nourish and improve skin...