Executive Assistant

2 days ago

Kolkata, West Bengal, India Nextgen Business Support Services (P) Ltd. Full time

1. Administrative & Executive Support

  • Manage and maintain the Director's calendar, appointments, meetings, and travel schedules.
  • Coordinate and prioritize daily tasks to ensure smooth workflow for the Director.
  • Draft, review, and manage correspondence, emails, reports, and presentations on behalf of the Director.
  • Handle confidential and sensitive information with professionalism and discretion.

2. Meeting Coordination

  • Schedule, organize, and prepare materials for meetings, conferences, and reviews.
  • Record minutes, follow up on action items, and ensure timely completion of tasks.
  • Liaise with internal teams for agenda preparation and documentation.

3. Communication & Coordination

  • Serve as the primary point of contact between the Director and internal/external stakeholders.
  • Communicate directives clearly and ensure implementation by relevant departments.
  • Manage phone calls, inquiries, and requests efficiently.

4. Office & Project Management

  • Assist the Director in monitoring ongoing projects and timelines.
  • Track deliverables, generate status reports, and highlight pending tasks.
  • Coordinate with cross-functional teams for updates, approvals, and communication.

5. Travel & Event Management

  • Plan official trips, including travel tickets, hotel bookings, logistics, and itineraries.
  • Assist in organizing corporate events, workshops, and official meetings.

6. Documentation & Reporting

  • Maintain filing systems, both digital and physical.
  • Assist in data collection, preparing MIS reports, and presentation materials.
  • Ensure proper documentation for approvals, expenses, and records.

7. Director Assistance

  • Provide day-to-day operational assistance to the Director.
  • Anticipate the Director's needs and proactively help in problem-solving.
  • Support in decision-making by gathering relevant information and preparing briefs.

8. Professionalism & Confidentiality

  • Uphold company values, maintain confidentiality, and work with a high level of professionalism.
  • Represent the Director in communication when required.

Key Skills Required

  • Excellent communication (written & verbal)
  • Strong organizational and time-management skills
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Problem-solving and multitasking ability
  • Attention to detail
  • Professional behavior and confidentiality
  • Ability to work under pressure

Job Types: Full-time, Permanent

Pay: ₹12, ₹34,392.16 per month

Work Location: In person

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