Administration Assistant

14 hours ago


Daman, Daman and Diu, India Press N Forge Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Role Summary

Were seeking a proactive Administrative Assistant to manage order bookings, invoicing, HR coordination, and transport logistics (inward & outward). The role supports shop-floor, stores, accounts, and HR to keep documents accurate and dispatches on time.

Key Responsibilities

  • Order & Billing

  • Book customer orders in ERP and maintain order files.

  • Prepare invoices; send to Head Office for signing and share with customers.
  • Generate GST e-Invoices & e-Way Bills; ensure 100% compliance and filing.

  • Dispatch & Transport Coordination

  • Prepare ready/issue slips and material documentation (incl. copper plant materials).

  • Coordinate material loading, verify box count, and maintain cost/monitoring sheets.
  • Arrange vehicles, share LR/GR details, and track delivery till the customer receives material.

  • Contractor & HR Support

  • Sign-off factory/contractor sheets with supervisors.

  • Compute contractor attendance and submit to HR/Accounts.
  • Arrange new manpower and introduce/onboard new contractors as required.

  • Office Administration

  • Electricity bill payment & filing and upkeep of statutory/utility records.

  • Coordinate small construction/maintenance tasks and general office needs "as and when".
  • Maintain neat, audit-ready files (POs, DCs, invoices, EWB, gate in/out, vehicle records).

  • Coordination & Reporting

  • Daily MIS on orders, dispatches, and pending documents.

  • Cross-functional coordination with Stores, Production, QC, Accounts, and HO.

Skills & Attributes

  • Strong documentation accuracy and follow-through.
  • Good communication with drivers, vendors, and internal teams.
  • Excel (VLOOKUP, filters, pivot basics); email etiquette; Hindi/English (Gujarati an advantage).
  • Ownership mindset, urgency for dispatch timelines, and team spirit.

KPIs

  • Zero error in invoice/e-invoice/e-way bill.
  • On-time dispatch & POD closure.
  • 100% attendance & contractor sheet accuracy.
  • Timely utility payments and complete filing.


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