Executive Assistant

2 days ago

Gurgaon, Haryana, India IT Services Company Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Position Title:
Executive Assistant (EA)

Location:
India

Experience:
5–10 years of administrative or executive support experience

About the Role:

We are seeking an experienced and highly organized Executive Assistant
to provide comprehensive support to multiple senior leaders, including Senior Managers and Associate Partners. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional environment.

This role requires exceptional communication, time management, and problem-solving skills, along with the ability to build strong working relationships across all levels of the organization and with external stakeholders.

Key Responsibilities:

  • Provide executive-level administrative support to
    4–5 senior leaders
    , including calendar management, meeting scheduling, and travel coordination.
  • Efficiently manage
    complex and dynamic calendars
    , ensuring optimal scheduling and proactive resolution of conflicts.
  • Handle
    travel and expense management
    , including visa processing, booking arrangements, detailed itinerary preparation, and timely submission of expense reports and timesheets.
  • Manage
    meeting logistics
    —coordinating venues, materials, and technical setup for internal and external meetings, workshops, and conferences.
  • Maintain and update
    client tracking databases
    , ensuring accurate and up-to-date information.
  • Support leaders in
    personal marketing activities
    , coordinating with the marketing team to manage client outreach and branding initiatives.
  • Prepare and edit
    presentations, reports, and research material
    for leadership use.
  • Provide regular updates and summaries to leaders on meetings, travel, and upcoming commitments.
  • Collaborate with and provide backup support to other Executive Assistants as needed.

Qualifications & Skills:

  • Graduate or Postgraduate degree.
  • 5–10 years of experience
    in administrative or executive assistant roles, preferably within a
    professional services or consulting environment
    .
  • Strong proficiency in
    Microsoft Outlook, Word, Excel, and PowerPoint
    .
  • Excellent
    written and verbal communication skills
    in English.
  • Proven ability to handle
    multiple stakeholders
    , prioritize effectively, and meet deadlines in a high-demand environment.

Personal Attributes:

  • Exceptional
    organizational and time management
    abilities.
  • A proactive,
    "can-do" attitude
    with the willingness to take initiative.
  • Strong attention to detail and commitment to quality.
  • Dependable, professional, and self-motivated
    with a collaborative mindset.
  • High degree of discretion, integrity, and emotional intelligence.
  • Desire to
    learn, grow, and contribute
    to a dynamic work culture.

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