Head - Company Secretary

SECRETARIAL COMPLIANCES

• Perform the duties and responsibilities of a
  Company Secretary
  in accordance with the
  Companies Act, 2013
  , ensuring adherence to all applicable legal and regulatory provisions.

• Review and validate
  Notices, Agendas, and Minutes for
  Board, Shareholders', and Committee meetings
  ; manage preparation of
  Annual Reports
  , ensure timely
  e-filings
  , and maintain all
  statutory registers
  as mandated.

• Support
  quarterly, half-yearly, and annual audits
  by preparing and providing requisite documentation across all group companies.

• Oversee and manage all
  legal and secretarial activities
  for the group's companies, ensuring compliance and risk mitigation.

• Ensure
  timely filing of e-Forms, Annual Returns, and other statutory documents
  with regulatory authorities including the
  Registrar of Companies (ROC)
  and
  Reserve Bank of India (RBI)
  .

• Accurately
  maintain statutory records and registers
  , ensuring completeness and audit readiness at all times.

• Provide end-to-end support in the
  incorporation and formation of new entities
  , especially for the
  Renewables business
  , ensuring swift and compliant execution.

• Ensure
  100% compliance
  with all secretarial functions including amendments to
  MOA/AOA
  ,
  induction and resignation of Directors
  ,
  issuance and allotment of shares
  ,
  RBI filings
  , and all
  MCA and RBI-related submissions
  .

BOARD/ SHAREHOLDER MEETING COMPLIANCES

• Prepare and circulate
  Notices, Agendas, and detailed
  Board Notes
  for all Board, Committee, and Shareholder meetings in a timely and compliant manner.

• Validate and review
  all physical documents and Board papers to ensure accuracy, completeness, and compliance with regulatory requirements.

• Coordinate with Directors
  to ensure their timely availability for meetings and provide them with all relevant information and materials well in advance.

• Conduct
  Board Meetings for all SPVs
  within one month of the end of each quarter, ensuring that meeting materials are circulated at least
  two days prior
  to the meeting, in line with best governance practices.

• Ensure that
  short-notice meetings
  are kept to a minimum and are used
  only for urgent matters
  , in compliance with statutory provisions and good governance standards.

SHARE CAPITAL AND RIGHTS ISSUE COMPLIANCES

• Ensure
  timely issuance of rights offer letters
  to eligible shareholders, in compliance with applicable timelines and disclosure requirements.

• Ensure end-to-end compliance with the
  Companies Act, 2013
  and applicable rules for
  rights issues, share allotments, and increases in authorized share capital
  , including board/shareholder approvals, filings, and documentation.

ASSISTANCE TO BUSINESS DEVELOPMENT TEAM/LENDERS

• Support Business Development teams
  by preparing and coordinating documentation such as
  e-registrations, Board Resolutions, Powers of Attorney, Net Worth Certificates, Bank Guarantees (BGs),
  and
  BID submission documents
  .

• Ensure timely
  submission of company documents
  required for obtaining
  statutory approvals
  , including
  Industrial Entrepreneur Memorandum (IEM)
  filings for
  Solar and Renewable Energy projects
  .

• Draft and issue Board Resolutions and supporting documents
  for securing
  loans, credit facilities, and other financial arrangements
  with lenders, ensuring alignment with internal and external compliance requirements.

EXTERNAL STAKEHOLDER MANAGEMENT

• Develop and maintaingood rapport
  with directors, shareholder representatives, BSE, SEBI, RBI, ROC and other concerned officials.

INTERNAL STAKEHOLDER SUPPORT AND REPORTING

• Ensure
  timely and accurate submission
  of all required documents, reports, and compliance data to
  Holding Companies
  , supporting group-level reporting and governance requirements.

• Provide
  prompt and efficient support
  to internal user departments within the
  Renewables business
  , ensuring timely availability of documents, data, and resolutions necessary for operational and strategic decision-making.

REGULATORY UPDATES AND FILING COMPLIANCE

• Monitor and disseminate updates
  on amendments, circulars, notifications, and return filing requirements issued by regulatory bodies such as the
  Ministry of Corporate Affairs (MCA)
  ,
  Reserve Bank of India (RBI)
  , and other relevant authorities to all concerned teams.

• Coordinate with internal stakeholders to
  ensure awareness and alignment
  with the latest compliance requirements and timelines.

• Ensure
  timely collation, validation, and filing
  of all related data and documents with appropriate regulatory authorities, avoiding delays or non-compliance

PROCESS IMPROVEMENT AND FUNCTIONAL EFFICIENCY

• Identify, propose, and implement
  i
  nitiatives
  aimed at improving the
  efficiency, accuracy, and overall effectiveness
  of the secretarial function through process automation, digital documentation, workflow optimization, or enhanced compliance tracking mechanisms.