Secretary / Executive Assistant

4 days ago

Okhla Bird Sanctuary DelhiNCR, India Vasudhara Art Vista Llp Full time ₹ 4,00,000 - ₹ 12,00,000 per year

Job Title: Smart Secretary cum Management Executive Assistant

Reports to: Senior Management/Executive Team

Job Summary:

The Smart Secretary cum Management Executive Assistant will provide high-level administrative support to the senior management team, ensuring seamless communication, efficient operations, and exceptional hospitality. The ideal candidate will have a strong background in corporate communication, mass communications, IR, and hospitality, with excellent IT and AI skills to manage day-to-day tasks.

Key Responsibilities:

1. Calendar Management: Manage and maintain executives' schedules, appointments, and travel arrangements using digital calendars and scheduling tools.

2. Communication Management: Draft, edit, and proofread correspondence, reports, and presentations; manage emails, phone calls, and client communications.

3. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

4. Document Management: Maintain and organize confidential documents, records, and files; ensure compliance with corporate governance policies.

5. Client Relations: Build and maintain strong relationships with clients, stakeholders, and internal teams; provide exceptional hospitality and customer service.

6. IT and AI Tools: Utilize IT and AI tools, such as Microsoft Office, Google Suite, and project management software, to streamline tasks, manage data, and enhance productivity.

7. Research and Reporting: Conduct research, analyze data, and prepare reports to support executive decision-making.

8. Event Planning: Coordinate and plan corporate events, conferences, and team-building activities.

Required Skills and Qualifications:

- Bachelor's degree in business administration, Communications, or a related field

- 2-3 years of experience as an Executive Assistant or similar role

- Excellent communication, organizational, and time management skills

- Proficient in IT and AI tools, including Microsoft Office, Google Suite, and project management software

- Strong analytical and problem-solving skills

- Ability to maintain confidentiality and handle sensitive information

- Experience in corporate communication, mass communications, IR, and hospitality preferred

Preferred Skills:

- Certification in Executive Assistance or related field

- Experience with CRM software and project management tools

- Strong understanding of corporate governance policies and procedures.

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