Assistant Company Secretary

2 weeks ago

Delhi NCR, India Relaxo Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Job Description

Position Title: Asst. Company Secretary

Department:Secretarial

Work Location:DELHI

Travel Required:10% Reporting to:Administrative:Company SecretaryReported by: Functional:Company Secretary Minimum Job Requirements

Educational Qualification:CSExperience:5-9 years

Any additional requirement: Purpose of the Position (Job Summary)The position is responsible for assisting in conducting Committee, Board & Annual General Meetings, documenting minutes, dividend payments to shareholders, ESOP allotment, filing forms & returns, etc.Key Roles and Responsibilities:

Financial

  • Assist in preparation of agenda & minutes of Board & committee meeting
  • Support manager in dividend payments to shareholders
  • Drive ESOP allotment as per timelines

Customer Oriented

  • Work towards reducing number of observations by statutory/ internal auditors related to Finance

People Oriented

  • Facilitate audits

Internal Business Process

  • Ensure compliance to Companies Act
  • Ensure adherence to SEBI guidelines
  • Prepare documentation & logistics for AGM
  • Support in filing of forms and returns with ROC & stock exchanges
  • Oversee printing of annual reports
  • Coordination with NSDL / CDSL/ Registrar/ NSE & BSE for ESOP Listing, Compliances, Reports, etc.
  • Maintain registers & records

CompetenciesTechnical/ FunctionalBehavioral

  • Maintenance of secretarial records, statutory books and registers
  • Filing, registering any document including forms, returns
  • Collaboration
  • Customer focus
  • Adaptability
  • Result orientation
  • Execution excellence

Key Result AreasQuantitativeQualitative

  • % of compliance of observations made by Statutory/ Internal Auditors
  • % improvement in resolution of Share-holder queries
  • Timely preparation & dispatch of Annual reports

  • Timely filing of forms & returns

  • Thorough preparation of Board Meetings

Key Result AreasExternalInternal MD,ED-Finance, Directors, HODs, EmployeesStatutory Auditors ,External Directors, Shareholder

Classification: Internal

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