Senior Executive

Job Purpose/ObjectiveTo co-ordinate and assist the HODs in timely purchase of maintenance spares, consumables, equipment for the terminalKey responsibilitiesImport Clearance and DocumentationEnsure timely clearance of imported goods, spare parts, and equipment as per customs regulations.Coordinate with clearing agents & freight forwarders to resolve issues related to documentation, duties and compliance.Liaison with the supplier / vendor in order to ensure that the correct and relevant document is furnished.Verify and maintain all import-related documents, including invoices, packing lists, bill of lading, duty challans, bill of entry, etc.Keep records updated for audit and compliance purposes.Track shipment schedules and provide updates to the engineering team on expected delivery timelines.Scrap Disposal ManagementCoordinate with the central procurement team and buyers for the timely and compliant disposal of scrap material (e.g., metals, old equipment, unusable spares).Ensure adherence to environmental, legal and company policies related to scrap disposal.Obtaining all the necessary internal approvals for the scrap disposal.Facilitate buyer inspections, approvals and documentation processes related to scrap sales.Ensure realization of maximum commercial value for scrap through proper coordination the procurement team.Manage logistics for smooth removal of scrap from the terminal.3 . Purchase Order Management (Less than 25K)Collate the requirement of < INR 25K materials from the users.Discuss with the potential suppliers regarding the pricing of the material.Support in the evaluation and comparison of quotations based on pricing, lead time, and technical compliance.Track and monitor PO status, shipping, and delivery schedules to ensure on-time receipt of materials.Plan and execute procurement within dry docking budget limits; highlight potential cost overruns with justifications.Facilitate emergency procurement requirements during live dry-docking activities by coordinating with vendors and expediting delivery.Maintain updated order trackers and procurement logs.Procurement Coordination (Engineering Department)Work as SPOC between the Engineering department and the central procurement team.Follow up on pending PRs to ensure timely conversion to Purchase Orders POs.Track and expedite delivery schedules for ongoing POs.Resolve issues related to vendor follow-ups, delayed deliveries, and documentation.Support the engineering team in ensuring correctness in scope, specifications and supporting documents.Monitor and periodically report the status of all procurement-related.Compliance and Process ImprovementEnsure adherence to all statutory, customs, and internal compliance requirements.Ensure that the company's procurement policies and procedures are followed.Ensure documentation compliance for audit and reporting purposes.Internal and External CollaborationPublish periodic reports on PR/PO status, import clearance, and scrap disposal.Build and maintain cooperative relationships with key suppliers to ensure service continuity and performance.Support internal and external audits by providing necessary data and documents.Ensure timely payments to vendors as per the agreed terms.QUALIFICATIONS & COMPETENCIESSkills and CompetenciesGraduate in Mechanical / Production / Electrical EngineeringKnowledge of purchasing; receiving; invoice processing; maintenance and auditing.Sound working knowledge of maintenance workshop, terminal systems, and terminal plant and equipment.Experience in Purchasing including imports for at least 3 - 5 years.A sound knowledge of inventory control proceduresComputer literacy and keyboard skillsStakeholderInternal: HODs and Central Procurement teamExternal: VendorsEducational Qualification (min)Graduate in Mechanical / Production / Electrical EngineeringPreferred Certifications if any-Range/ Min no of years - of overall Experience requiredMinimum 3 - 5 years of practical experience in Purchasing including importsMin no of years of Industry specific experience required, if any & the industry typeMinimum 3 years of experience.