Assistant Manager

2 hours ago

Odisha, India Adani Full time ₹ 2,00,000 - ₹ 6,00,000 per year
Responsibilities
  • Collaborate with other members of the SERVICE PROVIDER on-site team, to dispatch as well as collect the work orders established after receiving a request through mail/phone/paper.
  • Collect all closed work orders to close the calls. 
  • Produce reports based on the data collected, through produced work orders, for Sodexho and the Client.
  • Receive and answer all incoming calls/mails/papers reporting complaints or work requests 
  • Log in the call through the software, which in term generates work orders.
  • Set up reports with all collected data coming from the work orders for the Client as well as for SERVICE PROVIDER for controlling, transparency and information purposes.
  •  Maintain the helpdesk work area and equipment in a clean and orderly condition following all prescribed regulations.
  • Maintain the confidentiality and security of all data and information relating to the facility.
  • Maintain professional appearance at all times.
  • Good understanding of office administration processes and practices
  •  Ability to interface and interact with Management and Client Representatives at all levels
  •  Experienced in the production of detailed documents/reports
  •  Produce reports on documentation and progress as requested
  •  Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
  •  Contribute to compilation of final project dossiers, as-built portfolios and archiving
  •  Liaising and providing administrative assistance to the Project and Quality Control Managers, as well as all team members, as required
  •  Create and provide monthly reports as required
  •  Arrange meetings and record minutes when required
  •  Maintain accurate filing system for allotted letters, reports, etc.
  •  Preparing spreadsheet(s) and maintaining databases and logs, as required by the Manager
  •  Administrating and maintaining SharePoint, Workspaces, Drives and hard copy file systems as required
  •  Maintaining consistency in Admin purchasing documentation for format and content, including editing and proofreading documents
  •  Monitor progress of in-house and Client reviews of technical data
  •  Where required, input progress information (received from discipline supervisor/ engineers) at regular intervals as specified by the Manager)
  •  Ensure master all files are kept up to date with latest revision
  •  Ensure that stationery levels are maintained
Qualifications
  •  Minimum 5 years' experience working in an administrative / document control role/SAP /invoice processing 
  •  Advanced computer and word processing skills using MS Office applications including SharePoint/ppt/excel
  •  Excellent interpersonal, written and verbal communication skills
  •  Ability to coordinate several high-priority deadlines simultaneously
  •  Ability to demonstrate flexibility when dealing with changing priorities
  •  Excellent organizational & prioritizing skills with the ability to multitask
  •  Exhibit an extremely high level of professionalism and superior attention to details
  •  Exceptional client relations and customer service skills
  •  Able to demonstrate sense of initiative and ownership
  •  Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
  •  Energetic, self-motivated and quick to learn with a focus on continuous improvement
  •  Ability to work in a team or independently in a multi-disciplinary team environment
  • Maintain confidentiality at all time

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