Administrative Officer

3 days ago

Kollam, Kerala, India Manarul Huda Trust Full time ₹ 4,80,000 - ₹ 5,40,000 per year

Roles and Responsibilities of a School Administrative Officer

1. Administrative Management

  • Oversee daily administrative operations and ensure efficient workflow.
  • Develop and implement policies, procedures, and regulations in line with institutional and government guidelines.
  • Maintain records of faculty, staff, and students.
  • Ensure compliance with statutory and accreditation requirements.

2. Human Resource Management

  • Assist in staff recruitment, onboarding, and training processes.
  • Handle employee records, attendance, and leave management.
  • Address employee grievances and coordinate performance evaluations.

3. Financial & Budget Management

  • Assist in budget preparation, financial planning, and expense monitoring.
  • Oversee payroll processing, procurement, and vendor management.
  • Ensure proper allocation of funds for infrastructure, academic activities, and student welfare.

4. Academic Coordination

  • Support faculty and academic departments in scheduling classes, exams, and events.
  • Maintain academic records, admissions data, and student documentation.
  • Coordinate with examination committees and accreditation bodies.

5. Student Affairs & Welfare

  • Manage student admissions, enrollment processes, and scholarships.
  • Address student concerns related to administration, hostel, and campus facilities.
  • Organize extracurricular activities and events for student engagement.

6. Infrastructure & Facility Management

  • Oversee maintenance and development of college infrastructure, classrooms, and hostels.
  • Ensure safety, security, and hygiene on the campus.
  • Manage IT systems, library resources, and other facilities.

7. Liaison & Communication

  • Act as a bridge between management, faculty, staff, students, and external agencies.
  • Represent the institution in meetings with government bodies, accreditation agencies, and industry partners.
  • Handle correspondence, reports, and official communications.

8. Compliance & Legal Affairs

  • Ensure adherence to educational policies, labor laws, and institutional regulations.
  • Handle legal documentation, contracts, and affiliations with regulatory bodies.

Qualifications for a College Administrative Officer

1. Educational Qualifications

  • A Bachelor's degree in Administration, Management, Education, or a related field (minimum requirement).
  • A Master's degree in Business Administration (MBA), Education Management, Public Administration, or a relevant discipline is preferred.

2. Work Experience

  • Minimum 15-20years of experience in administrative roles, preferably in an educational institution.
  • Experience in managing operations, human resources, finance, or compliance in an academic setting is an advantage.

3. Key Skills & Competencies

  • Strong leadership and organizational skills to oversee multiple departments.
  • Excellent communication and interpersonal abilities to interact with faculty, staff, students, and stakeholders.
  • Knowledge of educational policies and regulatory compliance in higher education.
  • Financial and budget management skills to oversee college expenditures.
  • Proficiency in administrative software (ERP systems, Microsoft Office, etc.).
  • Problem-solving and decision-making abilities to handle campus operations efficiently.

Job Types: Full-time, Permanent

Pay: ₹40, ₹45,000.00 per month

Work Location: In person

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