Regional Administrative Manager

6 days ago

Ludhiana, Punjab, India PW (PhysicsWallah) Full time ₹ 5,00,000 - ₹ 15,00,000 per year

About the Role:

We are seeking a dynamic and experienced Regional Admin Lead to oversee and coordinate administrative and facility operations across multiple centers in the region. The ideal candidate will bring strong leadership, operational management expertise, and a proven ability to streamline processes while ensuring compliance, cost-effectiveness, and a safe, student-friendly environment. This role requires cross-functional collaboration with central teams, vendors, and local admin staff to deliver operational excellence.

Key Responsibilities:

Regional Operations & Facility Management

  • Oversee the day-to-day functioning of facilities across all regional centers, ensuring seamless operations.
  • Standardize and monitor preventive and predictive maintenance schedules across centers.
  • Ensure safety, compliance, and regulatory adherence in all branches (fire safety, electrical, waste disposal, emergency protocols).
  • Regularly audit infrastructure including IT assets, classrooms, HVAC, power backups, and security systems.

Administration & Compliance

  • Lead and mentor local admin/facility teams across branches; ensure adherence to SOPs.
  • Ensure timely procurement, vendor coordination, and stock/inventory management across the region.
  • Maintain centralized records of facility expenses, service agreements, asset tracking, and compliance documentation.
  • Track and optimize regional consumption of utilities (electricity, diesel, water) for cost efficiency.

Leadership & Coordination

  • Act as the single point of contact between local admin teams and central leadership.
  • Drive continuous improvement in operational processes and implement best practices region-wide.
  • Handle escalations from local centers and ensure timely resolution.
  • Partner with academic, HR, and IT teams to support smooth center operations.

Qualifications & Skills:

  • Bachelor's Degree/Diploma in Facility Management, Administration, or related field (B.Tech preferred).
  • 6+ years of experience in facility/administrative operations, with at least 2 years in a supervisory/regional role/ team handling.
  • Strong knowledge of facility management (electromechanical & soft services).
  • Excellent leadership, people management, and vendor management skills.
  • Strong analytical and problem-solving abilities; hands-on with data tracking and reporting.
  • Ability to travel across centers within the region as needed.

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