Administration Manager

1 day ago

Bengaluru, Karnataka, India HM Constructions Full time ₹ 9,00,000 - ₹ 12,00,000 per year

The Admin Manager is responsible for overseeing the daily administrative operations of the organization, ensuring the smooth and efficient functioning of office services, facilities, and compliance. This role involves supervising administrative staff, managing vendor relationships, and maintaining an organized and productive work environment.

Key Responsibilities:

  1. Office Management:

  2. Ensure smooth operation of all administrative functions.

  3. Manage office supplies inventory and place orders as necessary.

  4. Maintain records and filing systems.

  5. Facility Management:

  6. Supervise upkeep and maintenance of the office premises.

  7. Coordinate repairs, cleaning services, and office security.

  8. Ensure compliance with health and safety regulations.

  9. Team Management:

  10. Supervise, train, and evaluate administrative staff.

  11. Allocate tasks and ensure timely execution of responsibilities.

  12. Foster a positive work environment and resolve conflicts when necessary.

  13. Vendor and Contract Management:

  14. Identify and manage service providers (housekeeping, security, IT support, etc.).

  15. Negotiate contracts and ensure service quality.

  16. Maintain records of all contracts and agreements.

  17. Travel & Logistics:

  18. Arrange travel and accommodation for employees and guests.

  19. Manage travel expense claims and documentation.

  20. Asset Management:

  21. Maintain inventory of office assets and equipment.

  22. Oversee repair/replacement of damaged or obsolete items.

  23. Budgeting & Reporting:

  24. Prepare and manage the administrative budget.

  25. Generate reports on administrative expenses and submit them to management.

  26. Compliance & Policy Implementation:

  27. Ensure all administrative policies and procedures are followed.

  28. Liaise with HR and legal teams for statutory and regulatory compliance.

Qualifications and Skills:

  • Bachelors degree in Business Administration or related field (Masters preferred).
  • 8+ years of experience in office or facility administration, with at least 2-3 years in a managerial role.
  • Age within 35.
  • Strong organizational and leadership skills.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office.
  • Knowledge of budgeting, procurement, and record-keeping.

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