Administration Executive

1 week ago

Mumbai, Maharashtra, India Intellihealth Solutions Full time ₹ 2,00,000 - ₹ 4,00,000 per year

Job Description

Job Title: Administration Executive

Location: Truemeds Office, Saki Vihar Road, Mumbai

Employment Type: Full-Time | On-site

About Truemeds:

Truemeds is a growing healthcare startup transforming access to affordable medicines through technology and efficient supply chains. Our mission is to make quality healthcare accessible to every Indian household. Were building a team of passionate and reliable professionals who thrive in fast-paced, collaborative environments.

Role Overview:

We are looking for a Travel & Accommodation Executive who will manage all travel-related operations, including flight, train, cab, and hotel bookings for employees and guests. The role involves coordination between internal teams, external vendors, and service providers to ensure smooth, cost-effective, and timely travel arrangements.

This position requires someone highly organized, detail-oriented, and capable of handling multiple requests simultaneously.

Key Responsibilities:

Travel Management:

  • Coordinate and book domestic travel for employees and business visitors.
  • Plan and optimize travel itineraries according to company policies and cost-effectiveness.
  • Ensure all bookings (flight, train, cab, etc.) align with approved budgets and timelines.
  • Handle last-minute travel changes, cancellations, or rescheduling efficiently.

Hotel & Accommodation:

  • Arrange hotel bookings for employees and guests as per requirements.
  • Maintain relationships with hotel partners and negotiate corporate rates.
  • Ensure proper tracking of hotel expenses, invoices, and stay confirmations.

Vendor Coordination:

  • Liaise with travel agents and booking vendors to ensure best pricing and reliable service.
  • Evaluate vendor performance regularly and maintain updated vendor agreements.
  • Process payments and manage travel-related invoices with the finance team.

Internal Coordination:

  • Maintain updated travel records and ensure approvals are obtained from reporting managers or HR.
  • Share travel itineraries and booking confirmations with employees.
  • Handle any travel-related queries, complaints, or escalations.

Reporting & Documentation:

  • Maintain a travel expense tracker and prepare monthly MIS reports.
  • Ensure compliance with company travel policies and highlight any deviations.
  • Work closely with HR/Admin to plan travel budgets and cost optimization initiatives.

Required Skills & Qualifications:

  • Graduate in any discipline (preferably B.Com/BBA/BHM or equivalent).
  • Minimum 1–3 years of experience in corporate travel management or admin operations.
  • Proficiency in using MS Excel and Google Sheets for tracking and reporting.
  • Strong communication and negotiation skills.
  • Ability to multitask, prioritize, and handle pressure calmly.
  • Attention to detail and accuracy in bookings and documentation.

Additional Requirements:

  • Must reside within a 4 km radius of Saki Vihar Road, Mumbai.
  • Should be comfortable working from the office (6 days a week).
  • Flexibility to manage urgent travel requests beyond standard office hours, if required.

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