Administrative Executive

4 hours ago


Navi Mumbai, Maharashtra, India Commutec : Corporate Mobility Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Job Title: Admin Executive (1 year-2years)

Department: Administration

Reports To: Admin Manager / HR Manager

Job Purpose:

To provide all-round administrative and operational support to ensure smooth functioning of the organization. The Admin Executive will assist in office management, vendor coordination, facility maintenance, documentation, and employee support while learning core administrative processes and professional business operations.

Key Roles & Responsibilities:

1. Office Administration & Facility Management:

Oversee day-to-day office operations and ensure a clean, organized, and professional workspace.

Monitor housekeeping activities and coordinate with facility staff for maintenance and upkeep.

Track and maintain stock of stationery, pantry, and housekeeping supplies.

Coordinate with vendors for equipment repairs, AMCs, and utility services.

Manage conference room bookings and ensure readiness for meetings and events.

Assist in office infrastructure arrangements — furniture setup, workstation allocation, etc.

Maintain and update asset records, ID cards, and access systems.

2. Vendor & Purchase Coordination:

Collect quotations, prepare comparison sheets, and support the purchase process.

Maintain vendor contact lists and ensure timely renewals of service contracts and AMCs.

Verify and process invoices, coordinate with finance for payments.

Develop relationships with suppliers to ensure timely and quality service.

3. Travel & Logistics Support:

Assist in booking travel, accommodation, and transportation for employees and guests.

Prepare travel itineraries and track travel reimbursements.

Coordinate pick-up and drop arrangements for visitors and new joiners.

4. Event & Employee Engagement Support:

Support planning and execution of office events, festivals, and celebrations.

Assist in employee engagement and welfare activities (birthdays, welcome kits, team outings, etc.).

Help with arrangements for meetings, conferences, and training sessions.

5. Documentation & Record Management:

Maintain and organize company documents, files, and administrative records.

Handle confidential information with discretion.

Assist in maintaining attendance, leave, and visitor records.

Support in preparation of letters, memos, and reports when required.

6. Communication & Coordination:

Handle incoming calls, emails, and correspondence professionally.

Serve as the point of contact between management, staff, and external vendors.

Provide administrative assistance to various departments as needed.

Support HR in onboarding, induction, and maintaining employee records.

7. Safety, Compliance & Office Standards:

Assist in implementing safety and hygiene protocols within the office.

Ensure all administrative activities comply with company policies.

Help in maintaining insurance and compliance documentation.

8. Continuous Improvement:

Suggest improvements to office processes and efficiency.

Learn and adapt to administrative systems, ERP tools, and workflows.

Take initiative in problem-solving and process enhancement.

Skills & Competencies:

Excellent verbal and written communication skills.

Strong organizational, coordination, and multitasking abilities.

Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

High attention to detail and accountability.

Professional, courteous, and service-oriented attitude.

Ability to handle confidential information responsibly.

Eagerness to learn and grow within an administrative function.

Job Types: Full-time, Permanent



  • Navi Mumbai, Maharashtra, India Advance Talent Services Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Position –Administration ExecutiveLocation –Mumbai (Govandi)Profile:Manage overall office administration- cleanliness, maintenance and supplies etc. Maintain and update office records, employee documents, invoices, purchase orders and contracts.


  • Navi Mumbai, Maharashtra, India Computer Age Management Services (CAMS) Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    RoleAdministration ExecutiveResponsibilitiesManage data in spreadsheets and reportsVendor managementmaintaining the petty cashOrganize and schedule meetings and eventsSupervise other staff and delegate responsibilitiesHandle technical issues in their area of expertiseCarry out clerical duties, including answering phones and preparing documentsBill/ invoice...


  • Mumbai, Maharashtra, India Universal Education Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Company DescriptionUniversal Education is India's fastest-growing formal education enterprise with over 55,000 students, and more than 50 institutions ranging from KG to PG across Mumbai, Thane, Bengaluru, Nashik, Aurangabad, Trichy, and the UAE. With four decades of experience and an employee base of over 5,000, Universal Education is dedicated to fostering...


  • Navi Mumbai, Maharashtra, India OCS Group Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Roles and ResponsibilitiesManage office administration, ensuring smooth day-to-day operations.Oversee facility management, including maintenance and repairs.Maintain accurate records of inventory, supplies, and equipment.Coordinate logistics and courier services to ensure timely delivery of goods.Ensure compliance with safety regulations and maintain a clean...


  • Navi Mumbai, Maharashtra, India Sgpharma Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Oversee office facilities including AC, pest control, security & housekeeping. Manage vendors, AMCs, supplies, travel, and admin docs. Ensure smooth operations, cost efficiency & compliance in daily administration. Required Candidate profileGraduate with more than 2yrs experience in admin/facility mgmt. Skilled in vendor coordination, AMCs, inventory &...


  • Navi Mumbai, Maharashtra, India S M ELECTRICAL WORKS Full time ₹ 2,64,000 - ₹ 2,76,000 per year

    Post- Admin ExecutiveLocation- Navi MumbaiEducation- GraduateExperience-1-2 yearsSkill and job duties as followsOversee and manage daily office administration tasks.Coordinate meetings, appointments, and executive schedules.Maintain organized records, reports, and databases.Manage correspondence, emails, and internal communications.Handle procurement, office...


  • Mumbai, Maharashtra, India equentis Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Company DescriptionEquentis is a SEBI-registered investment advisory focused on helping you build wealth in the stock market over the long term. At Equentis - Research & Ranking, we recommend stocks to you based on your goals and risk appetite, enabled by over 300 AI-based algorithms backed by research. We are dedicated to creating generational wealth...

  • Administration Assistant

    22 minutes ago


    Navi Mumbai, Maharashtra, India John Cockerill Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    We are having an excellent job opportunity for Admin Assistant/Executive for Ghansoli Navi Mumbai location.Location- Ghansoli (Candidates residing in Navi Mumbai are preferred)Gender- Male candidates only.Job Purpose• To manage day-to-day administrative and operational tasks to ensure the smooth functioning of the office.Key ResponsibilitiesTime Office...


  • Mumbai, Maharashtra, India c072b96d-6a19-4d5a-ae6d-9c03f93b6cc8 Full time ₹ 40,00,000 - ₹ 80,00,000 per year

    Role & responsibilities1.Office Management:Oversee the day-to-day operations of the office, ensuring a clean, organized, and conducive working environment.Manage office supplies, equipment, and facilities to ensure seamless functionality.Administrative Support:Provide administrative support to various departments and executives.Handle incoming calls, emails,...


  • Navi Mumbai, Maharashtra, India Black Box Full time ₹ 20,00,000 - ₹ 25,00,000 per year

    Role :The Manager of Sales Systems Administration is responsible for the management and execution of software systems including This role reports works closer with the company's sales and marketing teams, and the leadership team, to provide real-time data, reporting, decision making, process improvement and training. Additionally, the Manager of Sales...