Administration Executive
9 hours ago
Role & responsibilities
1.Office Management:
Oversee the day-to-day operations of the office, ensuring a clean, organized, and conducive working environment.
Manage office supplies, equipment, and facilities to ensure seamless functionality.
- Administrative Support:
Provide administrative support to various departments and executives.
Handle incoming calls, emails, and other communications, directing them to the appropriate personnel.
- Documentation and Record-Keeping:
Maintain and organize files, records, and documents both in physical and digital formats.
Ensure confidentiality and proper handling of sensitive information.
4.Meeting Coordination:
Schedule and coordinate meetings, conferences, and appointments.
Prepare meeting agendas, take minutes, and distribute relevant documentation.
5.Travel Arrangements:
Make travel arrangements for executives and other employees as required.
Coordinate logistics for business trips, including accommodation and transportation.
- Vendor Management:
Liaise with vendors and service providers for office supplies, maintenance, and other services.
Negotiate and manage contracts with vendors to ensure cost-effectiveness.
7.Compliance and Policy Adherence:
Ensure compliance with company policies and procedures.
Assist in the development and implementation of administrative policies.
8.Event Coordination:
Plan and coordinate company events, workshops, and training sessions.
Manage logistics and ensure events run smoothly.
9.Budget Tracking:
Assist in monitoring and tracking departmental budgets.
Report any discrepancies or issues to the appropriate management personnel.
Location - Andheri, Marol
Preferred candidate profile
Bachelor's degree in Business Administration, Management, or a related field.
Proven experience as an Administrative Assistant, Admin Executive, or similar role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficient in MS Office applications and basic knowledge of office equipment.
Familiarity with office management software and tools.
Ability to handle confidential information with discretion.
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