Administrative Assistant

3 days ago

Vadodara, Gujarat, India Actide International Full time ₹ 5,00,000 - ₹ 12,00,000 per year


Job Description:

We are seeking a highly skilled Administrative Assistant with exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams to provide high-level administrative and operational support. This role requires someone with professional maturity, the ability to handle sensitive and confidential information, and strong organizational and communication skills.
The Administrative Assistant will work closely with our US-based Executive Assistant to support executive-level leadership, manage complex calendars, prepare high-quality documents and presentations, and coordinate cross-functional projects across multiple time zones. This position will require signing a Non-Disclosure Agreement (NDA) to ensure confidentiality.

Key Responsibilities : 

Administrative Assistant-Must Have MCN experience

1. Calendar & Time Management
 Manage complex, multi-time-zone calendars for senior leadership.
 Schedule and coordinate meetings across global regions, balancing priorities and
resolving conflicts.
2. Communication & Coordination
 Draft, edit, and format professional emails, memos, and presentations for internal
and external stakeholders.
 Coordinate with business units, vendors, and partners to ensure timely follow-up.
 Screen and prioritize inbound requests, ensuring prompt and appropriate
responses.
 Handle sensitive financial and business information with strict confidentiality.
3. Meeting & Event Support
 Prepare briefing materials, summaries, and talking points for meetings.
 Track and follow up on action items to ensure decisions are implemented.
 Organize meeting agendas and distribute relevant documentation in advance.
4. Project & Workflow Management
 Support strategic initiatives by tracking progress, deadlines, and deliverables.
 Liaise with Legal, HR, and Accounting teams for cross-functional projects.
 Utilize project management tools to monitor tasks and coordinate across regions.

5. Financial & Administrative Support
 Prepare, review, and format high-quality presentation decks, financial reports,
and briefing documents.
 Ensure materials are visually consistent, error-free, and aligned with corporate
branding.
 Review data for accuracy and integrity before submission.
 Customize presentations and reports to suit audience needs.

Required Skills & Qualifications
 Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams
(super-user level).
 Minimum of 5+ years in an executive or senior administrative support role.
 Exceptional organizational skills with the ability to manage multiple priorities in a
fast-paced environment.
 Strong written and verbal communication skills in English.
 Experience handling highly confidential information with discretion.
 Ability to work independently and collaboratively across time zones.
 Professional demeanor and high emotional intelligence.
 Strong attention to detail, accuracy, and follow-through.

Preferred Qualifications
 Experience working with US-based executives or in a multinational organization.
 Background in preparing executive-level financial or operational reports.

Additional Requirements
 Must be willing to sign a Non-Disclosure Agreement (NDA).
 Flexible to adjust working hours to accommodate US time zones when required.


  • Administrative Assistant

    2 weeks ago

    Vadodara, Gujarat, India Actide International Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Company DescriptionActide International is a leading recruitment consultancy specializing in connecting organizations with top talent in engineering, chemical, and pharmaceutical sectors. Based in India, the company offers customized recruitment solutions and corporate soft skills training to drive operational excellence and foster organizational growth....

  • Administrative Assistant

    7 days ago

    Vadodara, Gujarat, India Zigsaw Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    As an Administrative Assistant, you will be a key support in our immigration services operation. You'll assist clients, manage documents, and ensure office efficiency.Responsibilities:-Client Support: Greet clients, respond to inquiries, and manage appointments.Document Management: Organize and maintain immigration documents, prepare paperwork.Office...

  • Assistant CRM Administrator

    1 week ago

    Vadodara, Gujarat, India Actide International Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Job Description:Key Attributes for Assistant CRM AdministratorQualifications:Bachelor's degree in a relevant field (Computer Science, Information Technology, Business, etc.) or equivalent experienceCertified in Dynamics 365 CRM administration and configuration (e.g., Microsoft Certified: Dynamics 365 Customer Service Functional Consultant...

  • Administration Officer

    2 weeks ago

    Vadodara, Gujarat, India Coolex Corporation Full time ₹ 2,50,000 - ₹ 7,50,000 per year

    Responsibilities:* Manage office administration, corporate communication & facility maintenance* Oversee petty cash & handle software applications* Provide administrative assistance with computer proficiency* Letter drafting and mailingProvident fundEmployee state insuranceAnnual bonus

  • Assistant

    1 week ago

    Vadodara, Gujarat, India LIC Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Company DescriptionLife Insurance in India started over a century ago. In a country with one of the largest populations globally, insurance is not given the importance it deserves. LIC aims to familiarize readers with life insurance concepts. Our motto is "With life, after life".Role DescriptionThis is a full-time on-site role for an Assistant located in...

  • IT Account Administrator

    5 days ago

    Vadodara, Gujarat, India Fluor Corporation Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to...

  • Office and HR Administrator

    5 days ago

    Vadodara, Gujarat, India Enlighten Hacks - Community for Growth Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Job Title: Office and HR Administrator**Location: Vadodara (Work from Office)Job Type: Full-timeJob SummaryWe are seeking a highly organized and proactive Office and HR Administrator to manage daily office operations and support the HR function. This role is ideal for someone who thrives in a dynamic environment, enjoys streamlining processes, and is...

  • Receptionist And Administrative Executive

    1 week ago

    Vadodara, Gujarat, India Quanta Process and Project Services Pvt. Ltd. Full time ₹ 3,00,000 - ₹ 4,00,000 per year

    Company DescriptionQuanta Process and Project Services Pvt. Ltd., located in the heartland of the Indian process industry, provides specialized design and engineering services. The company supports the oil & gas, refining, petrochemical, and fine chemical industries. With expertise in front-end engineering design activities, Quanta is dedicated to delivering...

  • Front Office Assistant

    2 weeks ago

    Vadodara, Gujarat, India Penta Counseling Services Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Company DescriptionPenta Counseling Services is a 22-year-old organization dedicated to promoting German education in various cities across Gujarat, including Ahmedabad, Vadodara, Rajkot, Surat, and others. Our extensive network spans multiple locations, providing comprehensive educational services to promote learning and growth in German language and...

  • Office Assistant

    2 weeks ago

    Vadodara, Gujarat, India Skyfam Hr Solutions Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    We are seeking a reliable and organized Office Assistant with strong computer skills to support our daily administrative operations. The ideal candidate will be proficient in standard office software, able to manage data efficiently.