Executive Assistant

5 days ago

Andheri, Maharashtra, India Wings Global Services Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Overview

We are seeking a dedicated Executive Assistant to join our mid-level team at Wings Global Services in Andheri, Mumbai. This full-time role requires a professional with 4 to 6 years of work experience and offers an opportunity to work closely within our dynamic industry landscapes. The Executive Assistant will play a crucial role in ensuring the smooth operation of executive functions, supporting high-level executives, and facilitating effective communication within the organization.

Qualifications and Skills

  • Proven experience in Human Resources with an ability to manage sensitive matters with a high level of confidentiality.
  • Strong skills in travel coordination to manage executive travel plans, including booking flights and accommodations.
  • Exceptional communication skills, both written and verbal, to effectively liaise with internal and external stakeholders.
  • Proficiency in calendar management, ensuring executives are aware of scheduled meetings and deadlines.
  • Adept at meeting planning, organizing agenda, materials, and ensuring meetings are effective and productive.
  • Strong problem-solving skills to assist in overcoming administrative and operational challenges.
  • Experience in vendor management, coordinating with suppliers and service providers for office-related services.
  • Compliance driven with an understanding of confidentiality, ensuring sensitive information remains secure.

Roles and Responsibilities

  • Provide direct administrative support for executives, managing calendars, appointments, and email correspondence.
  • Coordinate and manage executive travel arrangements, including itineraries and logistics.
  • Prepare reports, presentations, and other documents as required, ensuring accuracy and timeliness.
  • Liaise with stakeholders, scheduling meetings, and ensuring agendas and minutes are circulated promptly.
  • Manage and oversee vendor contracts, monitoring service level agreements to ensure quality performance.
  • Maintain and update confidential administrative systems, ensuring data integrity and security.
  • Facilitate internal and external communications, contributing to the smooth operation of office activities.
  • Assist in implementing administrative improvements to enhance operational efficiency and effectiveness.

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