Executive Assistant

21 hours ago

Andheri, Maharashtra, India WLC Development Foundation Full time ₹ 2,40,00,000 - ₹ 7,20,00,000 per year

Position: Executive Assistant & HR Support

Location: Andheri, DN Nagar, Mumbai (Hybrid)

Reporting to: Founder, Jaya Mehrotra

About Women Leadership Circle (WLC)

Women Leadership Circle (WLC) is a vibrant ecosystem for senior women leaders, founders, and changemakers. We are committed to building authentic leadership journeys through curated peer circles, bespoke programs, and powerful community-driven experiences. As we enter our next growth phase, we are looking to onboard a strategic, growth-focused leader to help scale our impact across partnerships, marketing, events, and business development.

Position Overview

We are seeking a highly organized, proactive, and detail-oriented professional to join our team as an Executive Assistant & HR Support. This role will provide comprehensive administrative and strategic support to senior leadership while also managing essential HR processes. You will play a key role in ensuring seamless day-to-day operations, effective communication, and efficient coordination across the organization.

Key Duties & Responsibilities

Executive & Administrative Support

  • Schedule & Calendar Management: Manage senior leadership calendars, schedule meetings, coordinate appointments, and ensure timely follow-ups.
  • Project & Task Management: Track key projects, monitor deadlines, and ensure deliverables are met.
  • Inbox & Communication Support: Manage email correspondence, draft responses, and track action items.
  • Travel & Logistics: Coordinate travel arrangements, accommodation, and detailed itineraries.
  • Event Coordination: Organize internal and external meetings, workshops, and company events.
  • Strategic Support: Assist in planning and executing strategic initiatives.
  • Office & Admin Support: Oversee day-to-day office operations, supplies, and vendor coordination.
  • Team & Project Coordination: Liaise with internal teams for project updates, follow-ups, and execution support.

HR Support Functions

  • Recruitment Coordination & Onboarding: Assist in job postings, interview scheduling, candidate communication, and smooth onboarding of new hires.
  • HR Records Management: Maintain up-to-date employee records and documentation.
  • Performance Management Support: Coordinate performance review cycles and track goal-setting processes.
  • Internal Communication: Draft and circulate internal announcements and updates.
  • Policy & Process Support: Assist in ensuring adherence to HR policies and support implementation of HR processes.

Skills & Qualifications

  • Bachelor's degree in Business Administration, HR, or related field.
  • 8-10 years of experience as an Executive Assistant, HR Coordinator, or in a similar dual-role capacity.
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Exceptional written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HR software/tools.
  • High level of discretion, professionalism, and confidentiality.
  • Ability to work in a fast-paced environment with shifting priorities.

Job Types: Full-time, Permanent

Pay: ₹40, ₹60,000.00 per month

Work Location: In person

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