HR - Executive

23 hours ago

Chennai, Tamil Nadu, India 8d172487-5feb-4c28-a32e-bee96f215ade Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Role Overview
The HR Executive will be responsible for managing end-to-end employee lifecycle activities including Fixed Term Contract extensions, employee absorption processes, probation-to-confirmation workflows, trainee absorption, and coordination with various ICs (Independent Companies). The role ensures compliance with company policies, timely processing in HR systems, and seamless communication between stakeholders.

Key Responsibilities

  • Fixed Term Contract (FTC) Extension
  • Track employees whose FTC is nearing expiry and initiate timely renewal processes.
  • Coordinate with IC HR/IS Heads to confirm extension decisions.
  • Update status and process extensions in MyZone/HRMS before due dates.
  • Ensure documentation accuracy and maintain extension trackers.
  • Absorption Process (Retainer / Trainee / FTC to Regular)
  • Initiate the absorption workflow based on IC recommendations.
  • Collect and verify necessary documents (CTC, approvals, education, experience, etc.).
  • Prepare offer letters / absorption letters in line with policy guidelines.
  • Coordinate with Talent Acquisition, HRBPs, and IC teams for timely completion.
  • Probation to Confirmation
  • Track probation end dates and trigger confirmation assessments.
  • Follow up with IS Supervisors and IC Approvers for ratings and recommendations in MyZone.
  • Verify performance inputs and process confirmation approvals.
  • Issue confirmation letters and update employee status in HRMS.
  • Coordination & Stakeholder Management
  • Interact regularly with IC HR teams, IS Heads, supervisors, and other stakeholders.
  • Follow up to collect required data such as CTC details, approvals, trackers, and documentation.
  • Handle escalations regarding delays, discrepancies, or system-related issues.

  • Provide timely updates to managers and IC HR on process status.

  • Employee Support

  • Address employee queries related to contract status, confirmation, or absorption.
  • Provide guidance on policies, MyZone processes, and document submission.

  • Skills & Competencies

  • Strong communication and coordination skills

  • Knowledge of HR operations and employee lifecycle
  • Proficiency in HRMS tools (MyZone, SAP, etc.)
  • Attention to detail and documentation accuracy
  • Ability to manage multiple tasks and deadlines
  • Stakeholder management skills
  • Good understanding of HR policies and compliance

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